2022-04-05_gscott_Job Description - Finance Manager.docx

Job Summary / Purpose:

As a Finance Manager, you will lead and oversee the day-to-day billing and payroll finance operations for Home Care Assistance.

In this position, you and your team will work closely with the business to ensure timekeeping and other processes are in place and carried out accurately and timely, in order to ensure associates are paid accurately, and clients are billed accurately, while maintaining compliance with all federal and state/provincial labor laws.

Payroll

Payroll leadership activities include, ensuring that all payroll processes are executed appropriately and in a timely manner, so that associates are paid accurately and on-time and in accordance with government regulations and practices.

In this role, you’ll operate as the day-to-day subject matter expert. You and your team will be fully responsible for routine payroll processing, sales commission and award payroll processing, reporting, and payroll system configuration maintenance.

Billing

As a billing leader, you and your team will ensure that processes are in place so that clients are billed accurately and timely.  You will work with the business to ensure that payment policies are understood and followed to ensure we maximize revenue and minimize bad debts.

Qualification:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Essential Duties and Responsibilities:

Payroll

Process, review, validate, and balance weekly/bi-weekly gross to net pay calculations, ensuring the timely and accurate distribution of pay and deductions

Implement, maintain, and review payroll-processing systems to ensure timely and accurate processing of payroll transactions, including but not limited to, salaries, benefits, garnishments, taxes, and other deductions

Ensure accurate and timely processing of payroll updates, including reviewing information on new hires, terminations, and pay rates changes

Ensure accurate and timely reporting of all payroll taxes and funding

Ensure compliance and adherence of federal, state/provincial, and local laws, including following best practice methodology

Ad hoc duties such as providing on demand payroll reports to various departments of the company as needed

Billing

Ensure processes exist to capture payment credentials for clients accurately and efficiently in accordance with statutory regulations

Establish processes to bill clients in accordance with client agreements, in a manner that maximizes revenue and retention, while minimizing bad debts

Partner with accounting to ensure that accounts receivable and related allowance for doubtful accounts are reconciled and estimated

Partner with the business to ensure clients are held accountable to HCA’s payment policies

Provide business and other key stakeholder with accounts receivable and related reporting on key performance indicators

Required Skills, Education and Certifications:

Bachelor’s degree in Accounting, Business Administration, Human Resources, and/or related field

7+ years of progressive billing, payroll and/or benefits administration experience required

Knowledge of retirement supplemental plans (401K)

1+ Supervisory experience

Hands-on experience with billing, payment, HRIS, PEO and benefit systems

Knowledge of merchant processing processes

Knowledge of Gross to Net Payroll and General Accounting Principles

Working knowledge of Wage and Hour and Taxation requirements

Knowledge of MS Office Suite, with advanced skills in Excel

Excellent organizational skills, attention to detail, with the ability to work accurately with minimal supervision

Ability to work in a fast paced environment, manage multiple and shifting priorities, while consistently meeting deadlines

Strong analytical and problem-solving skills

Ability to handle confidential information with sensitivity and discretion

Physical Requirements:

Ability to lift and carry up to 10-15 pounds

Ability to sit, stand and walk for prolonged periods of time throughout the work day

Ability to use standard office equipment such as personal computer, laptop, telephone, photocopy machine, etc.

The information contained here is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Reasonable accommodations may be made to assist qualified disabled persons to perform the essential functions of the job.  Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Employee Acknowledgment of Job Description

I have read and I understand the Job Description for the position of Finance Manager. I can perform the essential functions and physical requirements of the job with or without reasonable accommodation.

Employee Signature                                                                       	Date

Manager Signature                                                                         	Date

Job Description | Job Description | Job Description

Job Title: | Finance Manager | Finance Manager | FLSA Status: | Exempt

Reports To: | Sr. Director of Finance Operations | Sr. Director of Finance Operations | Date: | 3/2022