2019-03-22_sdaoust_MANAGEMENT MEETING MAR 19-19.docx

MANAGEMENT MEETING

MARCH 19, 2019

TOPIC					     ACTION

PENDING (NO ACTION REQUIRED):

Polo tops: In progress. Stephanie to request sample with logo (white and red option) and then order to be placed.

Business Development: Offer in progress for Julie.

TABLED ITEMS:

HR for Residences: Gert Sabrina involved in identifying potential candidates to work in residences. Timothy to speak to Sabrina. (TIMOTHY)

Place Kensington: Find out what PK charges for additional care for their clients. Have Maria speak to one of our clients there. (TIMOTHY)

Send a reminder to caregivers mid-November about ePost and tax documents. (SANDRA)

ADDITIONAL TRAINING: Additional training (PDSB, etc) for caregivers. Mariel provided a list of options. We will make this list available to our caregivers via a caregiver website. | SANDRA/TIMOTHY

INTAKE TRAINING CALL: Set up role playing sessions. | TIM

INTERNAL HR TRAINING: Tim to look into it. | TIM

HR REPLACEMENT:  Put a “HR Coordinator” ad in May to prepare for Mariel’s maternity leave (mid-August) | TIMOTHY

SCHEDULING COORDINATOR: Need to identify someone to replace Chiara. | TIMOTHY

TMR OPEN HOUSE 
Possible date May 2nd
Timothy to share the list of invites
Sandra to send out notice to office to block off that date
Tim, Timothy, Sandra to set up meeting to work on it | TIM
TIMOTHY
SANDRA

MARKETING/BUSINESS STRATEGY Looking into having “business coach” to help with business, culture, etc. | TIM

THIRD LOCATION Start looking into where it would be. FRAT, residences with staffing needs, affluent areas. | TIM
TIMOTHY

VACATION Sandra developed a spread sheet to track internal HR issues. Sandra to complete current spreadsheet | SANDRA

CARE DIARY CONTEST:  Sandra to have Amanda get involved in running a contest to have caregivers write a submission for a care diary article. Maybe pick the top 3. | SANDRA

CAREGIVER WEBSITE: Look into developing a caregiver page for information that is easily accessible for our caregivers. | SANDRA

HCA CAR: Speak to Christina about returning the HCA car as of April 1. Also look into the option of a 3rd car. | TIMOTHY

SARAH: Look into some weekend projects for Sarah | TIMOTHY
SANDRA

“BACK IN 5 MINUTES” SIGN: Look into options for TMR door. | SANDRA

CERIDIAN: Look into some of the caregiver challenges we are having with payroll (T4s, stat pay, separating payroll reports by caregivers and office staff, having two platforms so that office staff wouldn’t be visible.) | TIMOTHY
SANDRA