2019-04-02_sdaoust_MANAGEMENT MEETING APR 2-19.docx

MANAGEMENT MEETING

APRIL 2, 2019

TOPIC					     ACTION

PENDING (NO ACTION REQUIRED):

Polo tops: In progress. Stephanie to request sample with logo (white and red option) and then order to be placed. MAYBE LOOKING INTO ORDERING FROM XYZ

“ON HOLD” ITEMS:

HR for Residences: Gert Sabrina involved in identifying potential candidates to work in residences. Timothy to speak to Sabrina. (TIMOTHY)

Place Kensington: Find out what PK charges for additional care for their clients. Have Maria speak to one of our clients there. (TIMOTHY)

Send a reminder to caregivers mid-November about ePost and tax documents. (SANDRA)

INTAKE TRAINING CALL: Set up role playing sessions. | TIM

INTERNAL HR TRAINING: Tim to look into it. | TIM

HR REPLACEMENT:  Put a “HR Coordinator” ad in May to prepare for Mariel’s maternity leave (mid-August) | TIMOTHY

SCHEDULING COORDINATOR: Need to identify someone to replace Chiara. POSSIBLY LEE-ANN | IN PROGRESS

TMR OPEN HOUSE (Budget 5K)
Possible date May 30th  
Timothy to share the list of invites (40-50 people)
Sandra to send out notice to office to block off that date
Tim to speak with JavaU
Timothy to design invite on Vistaprint. Need to be ready by April 20
Gift deadline (April 18), Invite delivery (Apr 25-May 2), RSVP (May 16)
Timothy to identify a photographer
Have caregivers present? Have branded photo props? Contact local media at the end of April. Ribbon cutting. | TIM
TIMOTHY
SANDRA

MARKETING/BUSINESS STRATEGY Looking into having “business coach” to help with business, culture, etc. Next meeting maybe in May. | IN PROGRESS

THIRD LOCATION Start looking into where it would be. FRAT, residences with staffing needs, affluent areas. | TIM
TIMOTHY

VACATION Sandra developed a spread sheet to track internal HR issues. Sandra to complete current spreadsheet | SANDRA

CARE DIARY CONTEST:  Sandra to have Amanda get involved in running a contest to have caregivers write a submission for a care diary article. Maybe pick the top 3. | SANDRA

CAREGIVER WEBSITE: Look into developing a caregiver page for information that is easily accessible for our caregivers. Look at things like caregiver training, etc. Discuss with Amanda about components of what the website would contain. | SANDRA

HCA CAR: Look into the option of a 3rd car. | TIMOTHY

SARAH: Look into some weekend projects for Sarah | TIMOTHY
SANDRA

CERIDIAN: Look into some of the caregiver challenges we are having with payroll (T4s, stat pay, separating payroll reports by caregivers and office staff, having two platforms so that office staff wouldn’t be visible.) | TIMOTHY
SANDRA

TAX CREDIT: Develop a procedure to help clients with advance payment of the tax credit. | TIMOTHY

VERBAL REPORTS: Speak to CMs about caregivers leaving verbal messages, who is checking them, etc. | TIMOTHY

SCHEDULING: Speak to Sarah/Amanda about missed clocks ins/outs, advise Amanda when leaving, speak to Amanda about visits with CMs | SANDRA