2019-05-01_sdaoust_MANAGEMENT MEETING APR 30-19.docx

MANAGEMENT MEETING

APRIL 30, 2019

TOPIC					     ACTION

“ON HOLD” ITEMS:

HR for Residences: Gert Sabrina involved in identifying potential candidates to work in residences. Timothy to speak to Sabrina. (TIMOTHY)

Place Kensington: Find out what PK charges for additional care for their clients. Have Maria speak to one of our clients there. (TIMOTHY)

Send a reminder to caregivers mid-November about ePost and tax documents. (SANDRA)

INTERNAL PAYROLL NOTES: Develop a spreadsheet to note internal payroll amounts, etc. | SANDRA

BILLING ISSUES: Sandra to speak to Amanda, Lee-Ann and Sarah about verifying billing every day to handle issues right away. | SANDRA

INTAKE TRAINING CALL: Set up role playing sessions. | TIM

INTERNAL HR TRAINING: Tim to look into it. | TIM

HR REPLACEMENT:  Timothy to post HR Coordinator ad before he leaves for vacation. Tim to go through applicants. | TIMOTHY
TIM

TMR OPEN HOUSE (Budget 5K)
Date May 29th  
Timothy to finalize list of invites (40-50 people)
Tim finalize menu and ask JavaU about bar/cocktail tables
Tim Phone charger ordered
Tim to ask Janik about pricing for red carpet/photo backdrop
Timothy follow-up with photographer
Sandra: Amanda to identify 2 caregivers to attend (in scrubs)
Timothy to follow-up with Claire re: Housefather

GIFT BAG:
Tim to write the letter to include in the bag
Sandra to buy red and white tissue paper for the bags
Charger, cube, lip balm, pen, tissue paper, letter

VARIA:
Get names and addresses for all attendees
Send hand-written thank you cards to everyone | TIM
TIMOTHY
SANDRA

BUSINESS COACH: Coming on May 2nd and 3rd | IN PROGRESS

THIRD LOCATION Start looking into where it would be. FRAT, residences with staffing needs, affluent areas. | TIM
TIMOTHY

VACATION Sandra developed a spread sheet to track internal HR issues. Sandra to complete current spreadsheet | SANDRA

CARE DIARY CONTEST:  Sandra to have Amanda get involved in running a contest to have caregivers write a submission for a care diary article. Maybe pick the top 3. | SANDRA

CAREGIVER WEBSITE: Look into developing a caregiver page for information that is easily accessible for our caregivers. Look at things like caregiver training, etc. Discuss with Amanda about components of what the website would contain. | SANDRA

HCA CAR & PARKING: Look into the option of a 3rd car and parking spot. | TIM

CERIDIAN: Look into some of the caregiver challenges we are having with payroll (T4s, stat pay, separating payroll reports by caregivers and office staff, having two platforms so that office staff wouldn’t be visible.) | TIMOTHY
SANDRA

SCHEDULING: Speak to Sarah/Amanda about missed clocks ins/outs, advise Amanda when leaving | SANDRA

CM VOICEMAILS: Sandra sent out notice to put CM messages to their voicemails. CMs to put their phones on DND when they leave. | SANDRA