Re: Alberta/Calgary millage rate

Hi Timothy,

As per my understanding, for millage there is no minimum rate.

As an employer, we are not obliged to use the rate set by the CRA. We can
choose to reimburse employees at a higher or lower than the official per km
vehicle allowance.

The CRA considers the rate they set to be reasonable and too high or too
low per km reimbursements are considered not reasonable. If you provide
employees with a vehicle allowance that the CRA deems not reasonable, these
allowances will be considered a taxable benefit and will have to be
included in your employees' income.

It is common for employers to stick to the official rate for reimbursement,
due to the added administrative burden that comes with providing vehicle
allowances the CRA does not deem reasonable.

Thanks,
Irin

On Tue, Apr 9, 2024 at 3:27 PM Timothy Thomas <tt@thekey.com> wrote:

> Irin, what is the minimum rate we are required to pay for KM
> reimbursement? Is there a minimum wage style rate for KM reimbursement.
>
> On Tue, Apr 9, 2024 at 2:54 PM Chuck Terlesky <cterlesky@thekey.com>
> wrote:
>
>> Yes, let me discuss this with Tim and see if we can create a reasonable
>> set rate for each market. I will update ClearCare as soon as we make a
>> decision.
>>
>> Regards,
>> Chuck
>>
>> On Tue, Apr 9, 2024 at 12:50 PM Irin Eva <irin.eva@thekey.com> wrote:
>>
>>> Thanks for the explanation.
>>>
>>> Could you pls update in the Clear Care carrect rate..Then we will pay
>>> out base on that.
>>>
>>> Thanks,
>>> Irin
>>>
>>> On Tue, Apr 9, 2024 at 2:47 PM Chuck Terlesky <cterlesky@thekey.com>
>>> wrote:
>>>
>>>> Hi Irin,
>>>>
>>>> As a private company, we are not required to reimburse employees at the
>>>> rate set by the CRA. However, it is common practice to pay a KM rate. Most
>>>> private employers in Canada will pay mileage even though they don't have to.
>>>> We need to set a rate.
>>>>
>>>> Also, we have WCB clients - WCB is a government contract, and they only
>>>> pay .54 a KM - which means that all of our WCB caregivers will only be paid
>>>> .54 a KM as we can't lose money on this.
>>>>
>>>> I hope this helps.
>>>>
>>>> Chuck
>>>>
>>>> On Tue, Apr 9, 2024 at 12:31 PM Irin Eva <irin.eva@thekey.com> wrote:
>>>>
>>>>> Hi Chuck,
>>>>>
>>>>> Pls see below 2024 millage rate for Canada in CRA website:
>>>>>
>>>>> [image: image.png]
>>>>>
>>>>> Thanks,
>>>>> Irin
>>>>>
>>>>> On Tue, Apr 9, 2024 at 2:26 PM Chuck Terlesky <cterlesky@thekey.com>
>>>>> wrote:
>>>>>
>>>>>> Who is changing the rates in ClearCare?
>>>>>>
>>>>>> We used to pay .35 a KM and charge .55 a KM. The client managers get
>>>>>> .68, but I'm unsure who changed this from .70 to .68 for caregivers. I've
>>>>>> reviewed the latest caregiver contract, which does not state any rate for
>>>>>> KM. We charge the clients .95 a KM.
>>>>>>
>>>>>> I would keep it at the lower rate of .68 a KM.
>>>>>>
>>>>>> Chuck
>>>>>>
>>>>>> On Tue, Apr 9, 2024 at 11:48 AM Irin Eva <irin.eva@thekey.com> wrote:
>>>>>>
>>>>>>> Hi Chuck,
>>>>>>>
>>>>>>> This week we figured out Alberta/Calagry millage rate changed from
>>>>>>> 0.70 to 0.68 in Clear Care.
>>>>>>>
>>>>>>> We are just a little confused about that. Should we continue to
>>>>>>> pay them 0.70 or 0.68?
>>>>>>>
>>>>>>> Pls advise.
>>>>>>>
>>>>>>> Thanks,
>>>>>>> Irin
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> *For All Kind of Payroll Inquiries Please Copy Canada Payroll Email
>>>>>>> - canadapayroll@thekey.com <canadapayroll@thekey.com>*
>>>>>>>
>>>>>>>
>>>>>>> Irin Nahar Eva, PCP, PLP (CPM)
>>>>>>>
>>>>>>> Payroll Supervisor
>>>>>>>
>>>>>>> *647-932-6409 *
>>>>>>>
>>>>>>> irin.eva@thekey.com
>>>>>>>
>>>>>>> [image: See the source image]
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Chuck Terlesky B.A., CCPE
>>>>>> General Manager
>>>>>> Winnipeg and Calgary
>>>>>>
>>>>>> Calgary: 403-301-3777
>>>>>> Winnipeg: 204-489-6000
>>>>>>
>>>>>> TheKey.ca   <https://thekey.ca/>
>>>>>>
>>>>>> [image: TheKey]
>>>>>>
>>>>>>
>>>>>
>>>>> --
>>>>>
>>>>> *For All Kind of Payroll Inquiries Please Copy Canada Payroll Email
>>>>> - canadapayroll@thekey.com <canadapayroll@thekey.com>*
>>>>>
>>>>>
>>>>> Irin Nahar Eva, PCP, PLP (CPM)
>>>>>
>>>>> Payroll Supervisor
>>>>>
>>>>> *647-932-6409 *
>>>>>
>>>>> irin.eva@thekey.com
>>>>>
>>>>> [image: See the source image]
>>>>>
>>>>
>>>>
>>>> --
>>>> Chuck Terlesky B.A., CCPE
>>>> General Manager
>>>> Winnipeg and Calgary
>>>>
>>>> Calgary: 403-301-3777
>>>> Winnipeg: 204-489-6000
>>>>
>>>> TheKey.ca   <https://thekey.ca/>
>>>>
>>>> [image: TheKey]
>>>>
>>>>
>>>
>>> --
>>>
>>> *For All Kind of Payroll Inquiries Please Copy Canada Payroll Email
>>> - canadapayroll@thekey.com <canadapayroll@thekey.com>*
>>>
>>>
>>> Irin Nahar Eva, PCP, PLP (CPM)
>>>
>>> Payroll Supervisor
>>>
>>> *647-932-6409 *
>>>
>>> irin.eva@thekey.com
>>>
>>> [image: See the source image]
>>>
>>
>>
>> --
>> Chuck Terlesky B.A., CCPE
>> General Manager
>> Winnipeg and Calgary
>>
>> Calgary: 403-301-3777
>> Winnipeg: 204-489-6000
>>
>> TheKey.ca   <https://thekey.ca/>
>>
>> [image: TheKey]
>>
>>
>
> --
> Tim Thomas
> Head of Canada Division
> *Please note my email has changed:*
> tt@TheKey.com <tt@thekey.com>
> (514) 591-9387
> TheKey.ca <https://www.thekey.ca/>
> [image: TheKey] <https://www.thekey.com/>
>

*For All Kind of Payroll Inquiries Please Copy Canada Payroll Email
- canadapayroll@thekey.com <canadapayroll@thekey.com>*

Irin Nahar Eva, PCP, PLP (CPM)

Payroll Supervisor

*647-932-6409 *

irin.eva@thekey.com

[image: See the source image]