Re: Vancouver, Toronto, and Calgary 800100 Sep 2022 Activity

Thank you!

On Wed, Nov 16, 2022 at 9:09 AM Timothy Thomas <tt@thekey.com> wrote:

> Hi Alexa,
>
> We received these invoices in early September for work completed towards
> the end of August. I've reached out to Scott from U7 to ask why the bank of
> hours wasn't applied to these invoices. Perhaps they can issue a refund for
> any outstanding hours.
>
> Thanks
> Tim
>
> On Wed, Nov 16, 2022 at 11:35 AM Alexa Graziani <agraziani@thekey.com>
> wrote:
>
>> Thanks, Hua! This is super helpful.
>>
>> Can we set up a process to either go through the Canadian expenses in
>> Quickbooks with you monthly or have it sent to Dilly before we have our
>> biweekly finance call so we can review those in more detail?
>>
>> FPA team - I thought Humanly was one we called out a few weeks ago that
>> needed to be surfaced to Phil and Terrence so it can move into the IT/Tech
>> budget (since they are also pursuing a larger partnership with the
>> company)? Can someone please send the invoice to me, Phil Chanda, Terrence
>> Vetter, and cc Ken?
>>
>> U7 is also one that would get billed to IT/Tech and not Marketing since
>> it's Web Development.
>>
>> Tim - we just now got billed for those U7 changes? Weren't those made
>> months ago? Do you know if we have any more that need to be paid? We need
>> to make sure we don't get any further invoices from U7 and only use up the
>> last 2 hours we have booked with them if we need it.
>>
>> Sincerely,
>>
>> On Wed, Nov 16, 2022 at 7:33 AM Mitch Belitz <mitch.belitz@thekey.com>
>> wrote:
>>
>>> Thanks Hua!
>>>
>>>
>>> On Wed, Nov 16, 2022 at 7:30 AM Hua Wu <hua.wu@thekey.com> wrote:
>>>
>>>> Hi Alexa
>>>>
>>>> The Canadian entities are non-integrated so the bookkeeping is done in
>>>> Quickbook, and then we record the monthly activities to Netsuite with
>>>> journal entries.  Corporate AP will also post expenses directly into
>>>> Netsuite for Canada.  When you see a memo line that says "month 2022
>>>> activities", then that means the amount is from Quickbook.
>>>>
>>>> For those amounts you were asking about under account 800100. Please
>>>> see attached and explanation below.
>>>>
>>>>    - Vancouver $1,155 - U7 Solution invoice. Please see attached.
>>>>    - Toronto $1,155 - U7 Solution invoice. Please see attached.
>>>>    - Calgary $652 - this is a vendor invoice from Humanly (USD$495)
>>>>    posted directly by Corporate AP. @An Ly <an.ly@thekey.com> can you
>>>>    or your team please pull the vendor invoice/backup for the transaction in
>>>>    the screenshot below? Thanks.
>>>>
>>>> [image: image.png]
>>>>
>>>> Thanks.
>>>>
>>>> Hua
>>>>
>>>> On Tue, Nov 15, 2022 at 5:28 PM Mitch Belitz <mitch.belitz@thekey.com>
>>>> wrote:
>>>>
>>>>> Alexa,
>>>>>
>>>>> I think this may have  to do with the fact that Canada locations are
>>>>> not integrated with Netsuite, which is not an AP or FP&A issue.
>>>>>
>>>>> Hua, Gerri and Natalie,
>>>>>
>>>>> Can you advise Alexa?
>>>>>
>>>>> On Tue, Nov 15, 2022 at 7:22 PM Alexa Graziani <agraziani@thekey.com>
>>>>> wrote:
>>>>>
>>>>>> AP/FPA Teams,
>>>>>>
>>>>>> Can we do a broader review of how costs get booked to Marketing GL
>>>>>> codes for Canada?
>>>>>>
>>>>>> I see some invoices and expense reports come in and I do approve
>>>>>> Tim's Google Ads for online advertising. But I'm seeing a lot of "SEP
>>>>>> ACTIVITY" charges in other account codes that aren't items I've approved
>>>>>> and it's not clear what they are for.
>>>>>>
>>>>>> Can you please outline how this works/send any relevant materials?
>>>>>>
>>>>>> Sincerely,
>>>>>>
>>>>>> On Tue, Nov 15, 2022 at 12:27 PM Timothy Thomas <tt@thekey.com>
>>>>>> wrote:
>>>>>>
>>>>>>> Please send me the invoices to review.
>>>>>>>
>>>>>>> On Tue, Nov 15, 2022 at 2:54 PM Alexa Graziani <agraziani@thekey.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> I'm seeing similar things in offline advertising as well.
>>>>>>>>
>>>>>>>> On Tue, Nov 15, 2022 at 11:47 AM Alexa Graziani <
>>>>>>>> agraziani@thekey.com> wrote:
>>>>>>>>
>>>>>>>>> Maybe but didn't we pre-pay for a book of hours with them?
>>>>>>>>>
>>>>>>>>> On Tue, Nov 15, 2022 at 11:46 AM Timothy Thomas <tt@thekey.com>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Are those the U7 charges for the small website changes?
>>>>>>>>>>
>>>>>>>>>> On Tue, Nov 15, 2022 at 2:43 PM Alexa Graziani <
>>>>>>>>>> agraziani@thekey.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi Tim,
>>>>>>>>>>>
>>>>>>>>>>> I'm seeing charges for Vancouver ($1,155), Toronto ($1,155),
>>>>>>>>>>> and Calgary ($652) in 800100: Marketing Content Development for
>>>>>>>>>>> September. Do you know what those are for? They all have a memo that says
>>>>>>>>>>> "SEP 2022 ACTIVITY".
>>>>>>>>>>>
>>>>>>>>>>> Including the AP team for help as well.
>>>>>>>>>>>
>>>>>>>>>>> Sincerely,
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Alexa Graziani
>>>>>>>>>>> Senior Marketing Manager - Consumer Growth
>>>>>>>>>>> * Please note my email has changed: *
>>>>>>>>>>> agraziani@thekey.com
>>>>>>>>>>> <https://brand.thekey.com/esg/agraziani@thekey.com>
>>>>>>>>>>> (650) 416-1538 Ext. 181538
>>>>>>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>>>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Tim Thomas
>>>>>>>>>> Head of Canada Division
>>>>>>>>>> *Please note my email has changed:*
>>>>>>>>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>>>>>>>>> (514) 591-9387
>>>>>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Alexa Graziani
>>>>>>>>> Senior Marketing Manager - Consumer Growth
>>>>>>>>> * Please note my email has changed: *
>>>>>>>>> agraziani@thekey.com
>>>>>>>>> <https://brand.thekey.com/esg/agraziani@thekey.com>
>>>>>>>>> (650) 416-1538 Ext. 181538
>>>>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Alexa Graziani
>>>>>>>> Senior Marketing Manager - Consumer Growth
>>>>>>>> * Please note my email has changed: *
>>>>>>>> agraziani@thekey.com
>>>>>>>> <https://brand.thekey.com/esg/agraziani@thekey.com>
>>>>>>>> (650) 416-1538 Ext. 181538
>>>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Tim Thomas
>>>>>>> Head of Canada Division
>>>>>>> *Please note my email has changed:*
>>>>>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>>>>>> (514) 591-9387
>>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Alexa Graziani
>>>>>> Senior Marketing Manager - Consumer Growth
>>>>>> * Please note my email has changed: *
>>>>>> agraziani@thekey.com
>>>>>> <https://brand.thekey.com/esg/agraziani@thekey.com>
>>>>>> (650) 416-1538 Ext. 181538
>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>>
>>>>> --
>>>>> Mitch Belitz
>>>>> * Head of FP&A*
>>>>> mitch.belitz@thekey.com
>>>>> <https://brand.thekey.com/esg/mitch.belitz@thekey.com>
>>>>> TheKey.com <https://www.thekey.com/>
>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>
>>>>
>>>
>>> --
>>> Mitch Belitz
>>> * Head of FP&A*
>>> mitch.belitz@thekey.com
>>> <https://brand.thekey.com/esg/mitch.belitz@thekey.com>
>>> TheKey.com <https://www.thekey.com/>
>>> [image: TheKey] <https://homecareassistance.com/>
>>>
>>
>>
>> --
>> Alexa Graziani
>> Senior Marketing Manager - Consumer Growth
>> * Please note my email has changed: *
>> agraziani@thekey.com <https://brand.thekey.com/esg/agraziani@thekey.com>
>> (650) 416-1538 Ext. 181538
>> TheKey.com <https://www.thekey.com/>
>> [image: TheKey] <https://homecareassistance.com/>
>>
>
>
> --
> Tim Thomas
> Head of Canada Division
> *Please note my email has changed:*
> tt@TheKey.com <Tim.Thomas@TheKey.com>
> (514) 591-9387
> TheKey.com <https://www.thekey.com/>
> [image: TheKey] <https://www.thekey.com/>
>


-- 
Alexa Graziani
Senior Marketing Manager - Consumer Growth
* Please note my email has changed: *
agraziani@thekey.com <https://brand.thekey.com/esg/agraziani@thekey.com>
(650) 416-1538 Ext. 181538
TheKey.com <https://www.thekey.com/>
[image: TheKey] <https://homecareassistance.com/>