--0000000000009a4e2605f5dcbe36 Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Hi Team Starting today, your monthly vehicle stipend will be replaced with a mileage reimbursement program. Please keep a track of your mileage on a daily or weekly basis; see section 32 f. of the HCL Playbook . The Concur is not operational for Canada, yet. *Canadian Mileage Reimbursement* 1. The Canada team is to use the same expense process as the personal expenses. They=E2=80=99re to use the Expense Report Template here to fill out their expenses to be personally reimbursed. 2. Canada Revenue Agency guidelines 1. 68=C2=A2 per kilometre for the first 5,000 kilometres driven 2. 62=C2=A2 per kilometre driven after that 3. Once completed - send to CAN Director of Sales Matt Vijayan for approval and he will work with each office=E2=80=99s payment team to = get this locally reimbursed. 4. It is important that your Google Calendars are up to date with addresses included so that your managers can see where you were and c= an audit your Mileage Reports. Best regards, Matt Matt Vijayan, B.Sc., MBA, CCPE Director of Sales, Canada *Please note my email has changed:* mvijayan@TheKey.com TheKey.com [image: TheKey] ---------- Forwarded message --------- From: Julia Watthey Date: Fri, Jan 27, 2023 at 7:12=E2=80=AFPM Subject: ANNOUNCEMENT: MILEAGE REIMBURSEMENT POLICY REMINDER: GAS CARDS OBSOLETE AND PERMANENTLY CLOSED To: MILEAGE REIMBURSEMENT POLICY REMINDER: GAS CARDS OBSOLETE AND PERMANENTLY CLOSED The Operations and Sales teams are reminding all corporate and field employees in the U.S. and Canada of the Mileage Reimbursement policy for the company=E2=80=99s vehicle and gasoline use programs. Effective January = 1, 2023, the company=E2=80=99s vehicle policy was replaced with the mileage reimbursement program, and gas cards became obsolete. When traveling for business via personal car, all team members should submit for mileage reimbursement instead of using a gas card. A reminder that all company gas cards are no longer operational and are permanently closed. Additionally, the purchase (or approval of the purchase) of gasoline for reimbursement will no longer be permitted. For those who use gas cards or receive reimbursement for fuel expenditures, you will now submit mileage on your Concur expense report and be paid $.655 per mile for the U.S., or follow the Canadian process if residing in Canada. TheKey is pleased to underscore the cost savings and efficiency modeling of the Mileage Reimbursement program that nets a greater in-pocket take-home than direct reimbursement for fuel. The Mileage Reimbursement policy provides the money for fuel plus money towards the wear and tear, or depreciation, on your car. For those with electric vehicles, there is an even greater in-pocket take-home than submitting a reimbursement for the cost of gasoline. To better assist your mileage tracking, Concur is integrated with these apps: Motus, Triplog, and Mi