--0000000000003e43e606312e24a8 Content-Type: text/plain; charset="UTF-8" Hi, all - Thanks for joining the call this morning to talk through the Canadian entities impacted by the consolidation. Please see the action items, notes and link to the project plan listed below and reach out if you have any questions! *Action Items*: - @Tammi Franzese + Legal - Draft the one-page communication to notify employees of the changes - @Germaine Daniels - Notify WSIB, WCB and employer health tax of the name change - Merge existing checklist to major project plan - @Alyson Rohane - Set up recurring status update calls - Include Lyndsey Organ and Tim Thomas - Set time for Coupa team (An & Anotte) and Accounting discussion around the Netsuite naming convention - Collaborate with Tammi on which contracts should be prioritized for the GMs *Notes*: - Effective date for the changes is July 1st - *Entities Confirmed*: - Livewell Care Canada will remain its own entity - Oakville (Arya Healthy Living Oakville Inc.) will remain its own entity due to staffing restrictions - Vancouver (Orofresh Enterprises Inc.) will be the active entity moving forward - Renaming Orofresh to TheKey Care Ltd. - Calgary (2004437 Alberta Ltd.), Toronto (SJD Care Services, Inc.), Montreal (Home Care Assistance (Montreal) Inc.), Waterloo (Arya Healthy Living Inc.) & Winnipeg (Prairie Senior Care Inc.) will all consolidate under the 'new' entity - *HR + Payroll Implications*: - New employment agreements, payroll changes (new ROEs and 2 T4s) - Potential Solution: Communication from legal to notify of change to avoid having to have new employee agreements signed - Locations (providences) will not change - Locations will still be process separately for payroll due to the provincial tax complexities - New Netsuite IDs will need to be created for the locations - Ceridian is used for Canada instead of WorkDay - Ceridian product owner is Germaine - Workers' compensation bodies (WSIB and WCB), employer health tax authorities, and benefit plan providers need notification prior to go-live (30 days?) - Priority: Revenue generating government contracts that require 90 day notices - Canadian GMs are reviewing the list to confirm we have all contacts and calling out the government ones - Goal is to have communication mailed and emailed out on Friday, March 28th - Deadline for 90 day notice: April 2nd - New locations will need to be sent via email to update Coupa > Anotte to review and Gerri to approve *Project Plan (project plan tab)*: https://docs.google.com/spreadsheets/d/1_UK1lY8xnV53lH8CtgJ6ZybE7BAUKJuY/edit?gid=300200915#gid=300200915 Kindly -- *Alyson Rohane* Continuous Improvement Analyst 3 | TheKey --0000000000003e43e606312e24a8 Content-Type: text/html; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Hi, all - Thanks for joining= the call this morning to talk through the Canadian entities impacted by th= e consolidation. Please see the action items, notes and link to the project= =C2=A0plan