Hi Teresa:
Thank you for your partnership in the iCIMS Consolidation Project.
During Phase 1, we collected your input on the current iCIMS pre-hire
packet. We reviewed each document or task (column A) and determined whether
it should remain in the pre-hire packet, be moved to the orientation or
accurate packet, or be removed altogether.
Phase 2 will involve updating forms with TheKey logo and using templates
for universal documents, and creating universal naming conventions (unless
state-specific).
Please review the following recap of your recommendations and confirm by
December 20th.
Document Name HR/Legal Proposed System Location RD/GM Proposed System
Location Notes
KANSAS
<https://drive.google.com/file/d/1BtyXpKvn_1XBVw0mwNXQBOk89BzsXYge/view?usp=sharing>TK-Employee
Direct Deposit Authorization Agreement
<https://drive.google.com/file/d/1BtyXpKvn_1XBVw0mwNXQBOk89BzsXYge/view?usp=sharing>
Orientation Orientation
CPR / BLS Card (file upload) Orientation Orientation
Direct Deposit (file upload) Orientation Orientation
Driver's License (file upload) Orientation Orientation
Social Security Card (file upload) Orientation Orientation
<https://drive.google.com/file/d/1QxjxKcbbybJKi9C1hcYewQ1nJ9iQpo-m/view?usp=sharing>National
Caregiver Employment Application
<https://drive.google.com/file/d/1QxjxKcbbybJKi9C1hcYewQ1nJ9iQpo-m/view?usp=sharing>
iCIMS
recruiter iCIMS recruiter
Professional Certification / License / Evidence of Training (file upload) iCIMS
recruiter, iCIMS pre-hire packet Removed
<https://drive.google.com/file/d/1gi-xeREs2tRyX0GpvgtbPA6t6KHmJBfO/view?usp=sharing>Form
I-9 Employment Eligibility Verification
<https://drive.google.com/file/d/1gi-xeREs2tRyX0GpvgtbPA6t6KHmJBfO/view?usp=sharing>
Orientation Orientation Removed from iCIMS packet. I9 collected at
Orientation
Selfie Photo Orientation Orientation Removed
COVID Vaccination Card (file upload) Orientation Orientation
TB/PPD Results (Optional) (file upload) Orientation Orientation
Alzheimer's Certificate (file upload) Orientation Removed
Auto Insurance Card (file upload) Orientation Orientation
<https://drive.google.com/file/d/1aOzmtIQT90Np7iPNovG3Snv-qXHRrT-Y/view?usp=sharing>TK-Annual
Tuberculosis Screening Questionnaire
<https://drive.google.com/file/d/1aOzmtIQT90Np7iPNovG3Snv-qXHRrT-Y/view?usp=sharing>
Orientation Orientation Removed
<https://drive.google.com/file/d/19PPq2N5vzgppEEi1eW4SQ75CFe8L9EwI/view?usp=sharing>TK-Caregiver
Code of Ethics
<https://drive.google.com/file/d/19PPq2N5vzgppEEi1eW4SQ75CFe8L9EwI/view?usp=sharing>
Orientation Orientation
<https://docs.google.com/document/d/1aw-3G6JSOhhEscvJsUWZZsBnb40gcxwD/edit?usp=sharing&ouid=100713324294705907375&rtpof=true&sd=true>Handbook
Acknowledgment
<https://docs.google.com/document/d/1aw-3G6JSOhhEscvJsUWZZsBnb40gcxwD/edit?usp=sharing&ouid=100713324294705907375&rtpof=true&sd=true>
Orientation Orientation
<https://drive.google.com/file/d/12-63ZP07_lsjaZddugCOR8rlocbrzO0-/view?usp=share_link>Caregiver
Job Description
<https://drive.google.com/file/d/12-63ZP07_lsjaZddugCOR8rlocbrzO0-/view?usp=share_link>
Orientation iCIMS pre-hire packet Candidate reviews duties/responsibilities
on Posting prior to applying for the job. Job Description confirmed at
Orientation.
<https://drive.google.com/file/d/17CPNniHKuojTVyYLVN8zSa2PNPVJZ7q6/view?usp=sharing>Form
W-4 Employee's Withholding Certificate
<https://drive.google.com/file/d/17CPNniHKuojTVyYLVN8zSa2PNPVJZ7q6/view?usp=sharing>
Orientation Orientation
KS Withholding Orientation Orientation F/U with Payroll
<https://drive.google.com/file/d/168QMerOib0-aOPz3Rmtt3gGy1Etcsd_a/view?usp=sharing>TK-Personal
Data
<https://drive.google.com/file/d/168QMerOib0-aOPz3Rmtt3gGy1Etcsd_a/view?usp=sharing>
iCIMS
pre-hire packet iCIMS pre-hire packet
<https://homecareassistance.icims.com/icims2/servlet/icims2?module=AppForm&action=previewForm&form=Pre_employment_Health_Assessment>Pre-employment
Health Assessment
<https://homecareassistance.icims.com/icims2/servlet/icims2?module=AppForm&action=previewForm&form=Pre_employment_Health_Assessment>
iCIMS
pre-hire packet iCIMS pre-hire packet
<https://drive.google.com/file/d/1PBj3vVV9J2PVNdE_sTd8J6BwtKICQUnc/view?usp=sharing>TK-Standards
of Professional Conduct
<https://drive.google.com/file/d/1PBj3vVV9J2PVNdE_sTd8J6BwtKICQUnc/view?usp=sharing>
Orientation Orientation
<https://drive.google.com/file/d/1UvOcyvUHz0CfAVkN9Y5197LzkRPCguwC/view?usp=sharing>TK-Workplace
Safety Rules
<https://drive.google.com/file/d/1UvOcyvUHz0CfAVkN9Y5197LzkRPCguwC/view?usp=sharing>
Orientation Orientation
<https://drive.google.com/file/d/14SjxqSrwjolh89jm10DiNIBBL9rmnCLU/view?usp=sharing>Caregiver
Handbook (US) rev 2023
<https://drive.google.com/file/d/14SjxqSrwjolh89jm10DiNIBBL9rmnCLU/view?usp=sharing>
Orientation Orientation
<https://drive.google.com/file/d/1Vaoq95FjgIubdmGxH2C5_L0xsyBHthGV/view?usp=share_link>TK-Mission
Vision Values
<https://drive.google.com/file/d/1Vaoq95FjgIubdmGxH2C5_L0xsyBHthGV/view?usp=share_link>
Orientation Orientation
MO Withholding Orientation F/U with Payroll
KS Policy on Client Rights & Responsibilities Orientation Orientation IT to
remove. Client R&R on Orientation slide.
KS Policy on Abuse & Neglect Orientation Orientation IT to remove. Policy
on Abuse & Neglect on Orientation slide.
<https://docs.google.com/document/d/1ytcXCMF_2GkfhkS9zXeS0wDUpCnCYo_O/edit?usp=share_link&ouid=100713324294705907375&rtpof=true&sd=true>TK-KS
Caregiver Employment Agreement
<https://docs.google.com/document/d/1ytcXCMF_2GkfhkS9zXeS0wDUpCnCYo_O/edit?usp=share_link&ouid=100713324294705907375&rtpof=true&sd=true>
Orientation Per Legal, Employment Agreement (At Will, Confidentiality,
etc.) to be reviewed/signed at Orientation
<https://docs.google.com/document/d/1BJPHepYb7sBy900_OwD4khbN-V1l2EEhOIhfulArsHk/edit?usp=sharing>TK-E-signature
Authorization Form
<https://docs.google.com/document/d/1BJPHepYb7sBy900_OwD4khbN-V1l2EEhOIhfulArsHk/edit?usp=sharing>
iCIMS
pre-hire packet Form will be revised. To be signed at Pre-Hire
I will work with IT to update the documents/templates with TheKey logo in
the coming months. Once a platform is approved, we will have a better
understanding of the workflow. Candidates will continue to complete
paperwork in iCIMS. The process will remain status quo until we receive
final approval.
If you have any questions, please don't hesitate to schedule a call. Thank
you again for your participation.
Regards,
Karla