--Apple-Mail=_0CFDF9FD-6757-48C7-B707-AE157856EB26 Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset=windows-1252 Tim Thomas Home Care Assistance (Montr=E9al) 4464 Ste. Catherine Ouest Westmount, Qu=E9bec H3Z 1R7 Tel: 514 907 5065 <> Fax: 514 907 5067 <>=20 tthomas@homecareassistance.com www.homecareassistancemontreal.ca www.facebook.com/hcamontreal www.twitter.com/hcamontreal > Begin forwarded message: >=20 > From: CBSA-ASFC_Vendors-Fournisseurs = > Subject: Automatic reply: Facture/Invoice > Date: December 21, 2016 at 9:57:00 AM EST > To: Tim Thomas >=20 > =20 > *** La version fran=E7aise suit *** > =20 > Oct-2016 : > Requirements for Canada Border Services Agency Invoices > =20 > The Canada Border Services Agency (CBSA) has streamlining its = transactional business processes by implementing an automated, = electronic invoice processing system in Aug-2014. Vendors have been = requested to submit invoices to our centralized invoice reception unit. = The benefits of this initiative for our vendors are: > =20 > Authorized CBSA officials will have immediate access to invoices, = irrespective of their location; > Decreased approval time and time lost due to circulating paper for = approvals; > Reduced incidents of lost invoices; and > Improved timeliness of vendor payment while respecting the payment = terms. > =20 > All invoices must be submitted in the vendor=92s name, must apply only = to the contract, and must indicate whether they cover partial or final = delivery. By submitting an invoice, the vendor certifies that the = invoice is consistent with the work delivered and is in accordance with = the contract. Invoices must include the following information in order = to be processed:=20 > =20 > a. Invoice date, Deliverable and/or description of the work; > b. Contract number: A contract number is 10 numeric digits long on a = CBSA-issued contract or up to 17 characters for a PWGSC contract, = Procurement Business Number (PBN); > c. If no contract number, a commitment number or other CBSA = Reference Number provided by your CBSA client is required (i.e.: = cost-center, PO#, Fund reservation, etc.); > d. Invoice number; > e. Items, quantity, unit of issue, unit price, fixed time labor = rates and level of effort, etc., , in accordance with the basis of = payment, exclusive of Goods and Services Tax (GST) or Harmonized Sales = Tax (HST); > f. The unit price and / or rate on the invoice must correspond to = the ones specified within the contract; > g. Deductions for holdback, if applicable; > h. The method of shipment together with date and reference numbers, = shipment charges and any other additional charges, if applicable; > i. The GST or HST must be specified on all invoices as a separate = item. All items that are zero-rated, exempt or to which the GST or HST = does not apply, must be identified as such on all invoices; and=20 > j. All invoices must be in the currency identified within the = contract. > =20 > All inv