Hello Team,
Please find an update on the Canada Vacation policy effort below. I will be
away from the office 6/6-6/9. In my absence, Jennifer W. and Liz are on
standby to help support any urgent items.
Policy
- Click Here
<https://docs.google.com/document/d/1B0uZK7B4TaJkWzSckQYmvm-U3rcy_HFdUn9iWhmSdOA/edit?usp=sharing>
to view the policy document
- The province-wide vacation policy is *98% complete*.
- Germaine- Can corporate/field exempt and non-exempt team members
accrue and pay out vacation time and pay in the same manner? Last week,
Germaine mentioned to Jenn Allen that non-exempt were having
vacation paid
out with their paychecks as it was accrued (similar to caregivers). The
ideal state would be corporate/field exempt and non-exempt have the same
process/pay out that follows the vacation year outlined in the policy.
- Next Steps:
- *Germaine *to confirm same approach for exempt/non-exempt team
members
- Policy wording to be finalized based on Germaine's outcome
- *Jennifer Winters/Beth/Dawn*-hop in one more time to see word
updates from our conversation today.
- *Angie/Tim* to review final policy and activate the communication
plan
Communication Plan
- Click Here
<https://docs.google.com/document/d/1nEnfxY4e_DnBrkGw7QCkYs3_20nSdkuC/edit?usp=sharing&ouid=112088303795525050915&rtpof=true&sd=true>
to view the communication plan
- Next Steps:
- Plug in the final date information into the communication
plan/emails/slides
- *Jennifer Winters/Beth/Dawn*-hop in one more time to see word
updates from our conversation today.
- *Tim/Angie* to schedule team member/leader meetings to review the
new policy; update Germaine on when the last meeting will occur
so that she
can bulk send the team member emails with their individual
payout amounts,
as applicable.
- Note: On the "requesting time off" slide, I included the FULL email
communication (Feb 2023) in the slide NOTES section for reference, if
needed. The words on the slide are a summary.
- Check the slide wording to match the final policy outcome
(exempt/non-exempt) before hosting meeting with leaders/team members)
Resources/Links
- Policy Document: Click Here
<https://docs.google.com/document/d/1B0uZK7B4TaJkWzSckQYmvm-U3rcy_HFdUn9iWhmSdOA/edit?usp=sharing>
- Communication Plan: Click Here
<https://docs.google.com/document/d/1nEnfxY4e_DnBrkGw7QCkYs3_20nSdkuC/edit?usp=sharing&ouid=112088303795525050915&rtpof=true&sd=true>
- Calculation Workbook: Limited access; contact Germaine Daniels
directly if you require access-she is the file owner.
Jennifer AllenSr. Director of Human Resources and Training
TheKey