Re: Documents needed for government bid

Sounds good!

On Tue, Aug 12, 2025 at 10:19 PM Timothy Thomas <tt@thekey.com> wrote:

> I’m not free tomorrow. Please proceed without me.
>
> I’m still awaiting the oqlf letter, cnesst letter and several board
> resolutions. I’ll get those before the end of the week.
>
> Thanks.
>
>
> On Tue, Aug 12, 2025 at 7:55 PM Sandra Daoust <sandaoust18@gmail.com>
> wrote:
>
>> Timothy et Joey êtes-vous dispo?
>>
>> On Tue, Aug 12, 2025 at 9:54 PM melanie.dore@altomedic.ca <
>> melanie.dore@altomedic.ca> wrote:
>>
>>> Bon pour moi !
>>>
>>> Mélanie
>>>
>>> Mélanie Doré
>>> Directrice générale
>>> Altomedic Divison
>>>
>>> Tel: 514-383-5201 poste 103
>>> Fax: 514-383-5278
>>> ------------------------------
>>> *De :* Sandra Daoust <sandaoust18@gmail.com>
>>> *Envoyé :* mardi, août 12, 2025 9:47 p.m.
>>> *À :* melanie.dore@altomedic.ca <melanie.dore@altomedic.ca>
>>> *Cc :* Timothy Thomas <tt@thekey.com>; Joey Taylor <
>>> joey.taylor@thekey.com>
>>> *Objet :* Re: Documents needed for government bid
>>>
>>> Super! Est-ce que 16h irait?
>>>
>>> On Tue, Aug 12, 2025 at 4:50 PM <melanie.dore@altomedic.ca> wrote:
>>>
>>> J’ai relu les documents à corriger.  Je vous retourne les trois
>>> documents que j’ai fait quelques corrections dessus.
>>>
>>>
>>>
>>> Notez qu’il faut ajouter les noms des signataires en bas pour les
>>> signatures.
>>>
>>>
>>>
>>> Sandra,  merci de les ajouter à ton original.
>>>
>>>
>>>
>>> Je suis disponible demain si tu veux faire une récapitulation Sandra de
>>> tout cela, idéalement en après-midi pour moi.
>>>
>>>
>>>
>>> Merci !
>>>
>>>
>>>
>>>
>>>
>>> Mélanie
>>>
>>>
>>>
>>>
>>>
>>> *De :* Timothy Thomas <tt@thekey.com>
>>> *Envoyé :* 11 août 2025 17:28
>>> *À :* Mélanie Doré Altomedic <melanie.dore@altomedic.ca>; Sandra Daoust
>>> <sandaoust18@gmail.com>
>>> *Cc :* Joey Taylor <joey.taylor@thekey.com>
>>> *Objet :* Fwd: Documents needed for government bid
>>>
>>>
>>>
>>> Allo Melanie / Sandra.
>>>
>>> Veuillez examiner les résolutions que nous avons rédigées afin de vous
>>> assurer qu’elles sont conformes et correctement rédigées en français.
>>>
>>> Merci.
>>>
>>> Tim
>>>
>>> ---------- Forwarded message ---------
>>> From: *Tammi Franzese* <tammi.franzese@thekey.com>
>>> Date: Mon, Aug 11, 2025 at 5:01 PM
>>> Subject: Re: Documents needed for government bid
>>> To: Timothy Thomas <tt@thekey.com>
>>> Cc: Steve Koyanagi <skoyanagi@thekey.com>
>>>
>>>
>>>
>>> Hi Tim,
>>>
>>>
>>>
>>> Disregard that one, please. Here are the French versions of what you
>>> just sent. Ok to send for signature, along with the English versions you
>>> sent?
>>>
>>>
>>> *Sincerely,*
>>>
>>> *Tammi Franzese*
>>>
>>> Senior Corporate Paralegal | *TheKey*
>>>
>>> Mobile: 813.521.5269
>>>
>>>
>>>
>>> <http://www.thekey.com/>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Mon, Aug 11, 2025 at 4:38 PM Timothy Thomas <tt@thekey.com> wrote:
>>>
>>> Hi Tammi,
>>>
>>>
>>>
>>> I just got the health and safety resolution, It looks unedited from my
>>> example. The dates and names aren't there. Just checking if this was an
>>> oversight.
>>>
>>>
>>>
>>> Thanks
>>>
>>> Tim
>>>
>>>
>>>
>>> On Mon, Aug 11, 2025 at 4:03 PM Tammi Franzese <
>>> tammi.franzese@thekey.com> wrote:
>>>
>>> I'll get the French translations over soon.
>>>
>>>
>>> *Sincerely,*
>>>
>>> *Tammi Franzese*
>>>
>>> Senior Corporate Paralegal | *TheKey*
>>>
>>> Mobile: 813.521.5269
>>>
>>>
>>>
>>> <http://www.thekey.com/>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Mon, Aug 11, 2025 at 3:04 PM Steve Koyanagi <skoyanagi@thekey.com>
>>> wrote:
>>>
>>> Looks good to me.
>>>
>>>
>>>
>>> On Mon, Aug 11, 2025 at 11:42 AM Timothy Thomas <tt@thekey.com> wrote:
>>>
>>> She pulled these from a prior bid, let me know what you think. If
>>> they're acceptable please translate and send all the french resolutions to
>>> me for review prior to signature.
>>>
>>>
>>>
>>> Thanks!
>>>
>>>
>>>
>>> On Mon, Aug 11, 2025 at 12:26 PM Timothy Thomas <tt@thekey.com> wrote:
>>>
>>> Sure. Let me see what I can do.
>>>
>>>
>>>
>>>
>>>
>>> On Mon, Aug 11, 2025 at 12:18 PM Steve Koyanagi <skoyanagi@thekey.com>
>>> wrote:
>>>
>>> Tim, if we get Altomedic a template is this something Altomedic can help
>>> with by chance?
>>>
>>>
>>>
>>> There are a lot of competing fires so to the extent Altomedic can help
>>> it'd be huge.
>>>
>>>
>>>
>>> Let us know your thoughts and/or if Altomedic can help divide/conquer
>>> with legal.
>>>
>>>
>>>
>>> On Mon, Aug 11, 2025 at 6:58 AM Timothy Thomas <tt@thekey.com> wrote:
>>>
>>> Good morning,
>>>
>>>
>>>
>>> We need the following documents created for our contract bid. Thankfully
>>> the deadline has been extended to the 20th but I would like to have
>>> everything in order for a final review by the end of the week.
>>>
>>>
>>>
>>> For political reasons (it's a complex issue here in Quebec), I would
>>> like to use the French name of our Quebec entity - ASSISTANCE ET SOINS À
>>> DOMICILE (MONTRÉAL) INC. - Not "Home Care Assistance Montreal INC" when
>>> drafting these documents. Tammi, could we redraft the previous resolution
>>> you sent on background checks? We will also need a copy of Melissa's
>>> background check. All docs will need to be reviewed, translated to French,
>>> then circulated for signature by Melissa and I.
>>>
>>>
>>>
>>> Thank you!
>>>
>>>
>>>
>>> For our SA-241001-ME submission with CISSS de la Montérégie-Est, please
>>> prepare/compile the following.
>>>
>>>    1. *Board members & officers roster*
>>>
>>> Draft/Compile: “Board & Officers Register.”
>>>
>>> Must include: For each director and officer — full name, business
>>> address, occupation/title, role on the board (e.g., Chair, Treasurer),
>>> board duties, date joined/appointed, and officer term length or date of
>>> hire for officers of the organization.
>>>
>>>    2. *General by-laws of the organization*
>>>
>>> Draft/Compile: Current consolidated General By-Laws (include all
>>> amendments, with dates).
>>>
>>> Must include: Governance structure, powers and duties, quorum/voting
>>> rules, officer roles, signing authority, meeting procedures, board terms.
>>>
>>>    3. *Most recent activity report & latest AGM minutes (if applicable)*
>>>
>>> Draft/Compile:
>>>
>>> • Annual Activity Report (most recent fiscal year).
>>>
>>> • AGM Minutes (latest approved), if your structure requires annual
>>> general meetings.
>>>
>>> Must include: Summary of operations, key metrics, notable events; AGM
>>> agenda, motions passed, elections, and approvals.
>>>
>>>    4. *Board resolution — H&S, infection prevention, incident/accident
>>>    reporting, and complaints*
>>>
>>> Draft: *Board Resolution* confirming that employees, directors, and
>>> officers have read, understood, and commit to comply with:
>>>
>>> • User health & safety procedures,
>>>
>>> • Infection prevention guide,
>>>
>>> • Incident & accident reporting procedures, and
>>>
>>> • Complaint management procedures.
>>>
>>>    5. *Board resolution — production of the annual incidents/accidents
>>>    report*
>>>
>>> Draft: *Board Resolution* confirming the organization produces an
>>> incidents & accidents annual report that includes recommendations,
>>> preventive measures, and corrections to work practices.
>>>
>>>    6. *Identification of person(s) responsible for customer service*
>>>
>>> Draft/Compile: One-page Designation Notice naming the Customer Service
>>> Responsible(s).
>>>
>>> Customer Service Designation is attached as a PDF - Let me know if this
>>> is sufficient.
>>>
>>>    7. *Board resolution — customer satisfaction surveys*
>>>
>>> Draft: *Board Resolution* confirming the organization conducts customer
>>> satisfaction evaluations (surveys).
>>>
>>>    8. *Board resolution — validation that contracted services are
>>>    delivered*
>>>
>>> Draft: *Board Resolution* confirming there are procedures in place to
>>> validate that services agreed in the user’s service contract are actually
>>> provided.
>>>
>>>    9. *Board resolution — personal information protection policy &
>>>    confidentiality procedures*
>>>
>>> Draft: *Board Resolution* confirming adoption of a Personal Information
>>> Protection Policy compliant with applicable laws (e.g., Québec privacy
>>> requirements/Law 25) and associated confidentiality management procedures.
>>>
>>>    10. *Board resolution — Code of Ethics & Rules of Conduct are in
>>>    force*
>>>
>>> Draft: *Board Resolution* confirming a Code of Ethics and Rules of
>>> Conduct is adopted and in force.
>>>
>>>    11. *Board resolution — acknowledgments of the Code of Ethics &
>>>    Rules of Conduct*
>>>
>>> Draft: *Board Resolution* confirming that employees, directors, and
>>> officers have read, understood, and agree to comply with the Code of Ethics
>>> & Rules of Conduct adopted by the board.
>>>
>>>
>>>
>>>