fyi
From: Julia Watthey <julia.watthey@thekey.com>
Date: Fri, Dec 2, 2022 at 9:15 AM
Subject: ANNOUNCEMENT: BDCORP NEWS: MILEAGE REIMBURSEMENT REPLACING MONTHLY
VEHICLE STIPEND
To: Corp Business Dev Team <bdcorp@thekey.com>
Cc: Tad Smith <tsmith@thekey.com>, TheKey Standard Task Force <
TKSTaskForce@thekey.com>
ANNOUNCEMENT: NEW POLICY
MILEAGE REIMBURSEMENT REPLACING MONTHLY VEHICLE STIPEND
Please be advised of a new company policy to replace the monthly vehicle
stipend with a mileage reimbursement program. The policy is effective as of
January 1, 2023. Mileage reimbursements are to be completed by the employee
within the CONCUR expense reporting software
<https://www.concursolutions.com/nui/signin>.
Given the extensive amount of driving required for TheKey’s sales roles, we
are pleased to be providing this policy update, ensuring that team members
are compensated properly for their time spent driving.
Beginning in January 2023, please use the CONCUR mileage reimbursement
tool. Link is here <https://www.concursolutions.com/nui/signin>. Mileage
Reimbursement Steps and Instructions for CONCUR are below (also in the HCL
Playbook).
1.
Steps to complete Mileage Reimbursement within CONCUR:
1.
Recorded Training Here
<https://drive.google.com/file/d/1MV2ICMZoWJdKIDg9iBtz8bbXoG84sLp8/view?usp=sharing>
2.
Enter into CONCUR
3.
Start New Report
4.
Add Expense
5.
Create New Expense
6.
Expense Type: Reimbursable Mileage Costs
7.
Then it prompts you to insert the starting and end travel points. You
can insert multiple stop locations.
8.
Submit
2.
When an employee submits mileage in an expense report, it gets approved
or denied by the approver/manager. When it is approved, it goes to
processing (Eric Spurr <http://eric.spurr@thekey.com/> - Travel &
Expense Analyst, TheKey). The employee should expect to see reimbursement
for out-of-pocket expenses in 5-7 business days.
3.
Recommendation: build your Mileage Reimbursement Report in CONCUR on a
daily or weekly cadence to not forget your routes.
4.
It is important that your Google Calendars are up to date with addresses
included so that your managers can see where you were and can audit your
Mileage Reports.
For any questions, please contact your manager.
Thank you!
Best Regards,
Julia Natasha Watthey, MBA
Director, Corporate Communications
TheKey
www.thekey.com
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