In my experience, if the state requires the senior living community to
produce this for any CG's working in their facility, then we do submit this
info.
I would send this to Steve in legal and get his advice.
Best,
On Tue, Jan 28, 2025 at 12:52 PM Timothy Thomas <tt@thekey.com> wrote:
> @Audra Williams <audraw@thekey.com> Is there someone from HR who can help
> me understand if we're required or allowed to produce this CG
> documentation? What would you do here? I'm unfamiliar with US regulations.
>
> On Tue, Jan 28, 2025 at 2:57 PM Diane Mockenhaupt <dmockenhaupt@thekey.com>
> wrote:
>
>> Claudia,
>>
>> Please help me to understand what you are asking? Are you sure that
>> Westminster is requesting all of this from us, as an agency? It makes
>> sense if a resident is hiring a private caregiver but I am not sure
>> they expect an agency to produce. Some of these documents * are our
>> caregiver's HIPAA protected or privacy protected documents. If Westminster
>> is requiring all of these documents, we will have to get permission from
>> our caregivers to share.*
>>
>> (a) a negative Tuberculosis test - *not required for employment, so not
>> in our files. . If Westminster requires this will they provide the test? If
>> not, we will have to schedule caregivers to have one done - this will
>> absolutely delay any SOCs and each one will cost us about $80*
>>
>> (b) a clean criminal background check - *we do background checks via
>> IDPH quarterly and pre-hire we have an Accurate Background check is run -
>> we do not share these reports.*
>>
>> (d) proof of COVID vaccination(s); * not required for employment
>> - please ask Westminster to clarify what they are wanting. A booster in
>> the last 12 months? A booster in the last 6 months? Again not required by
>> us so this will delay or prohibit us being able to staff.*
>>
>> (e) required liability and other insurance, and, if the companion drives
>> the Resident’s car on Presbyterian Homes property,* What insurance are
>> they requesting? The Key's Liability Insurance or caregiver's insurance? I
>> can provide a copy of The Keys liability insurance.*
>>
>> (f) a valid driver’s license -* We have this on our files. Do they want
>> us to provide a copy of every caregivers deriver's license? We will have to
>> get permission from our caregivers to share.*
>>
>> (g) appropriate auto insurance. - *We have this in our files. Do they
>> want us to provide a copy of every caregivers auto insurance? Even if the
>> caregiver is not driving their resident? **We will have to get
>> permission from our caregivers to share.*
>>
>> Caregivers need to "Return Completed Form ("*Vehicle Registration -
>> Third Party Personnel*") to the Public Safety Department along with
>> Proof of Automobile Insurance (a copy of your state insurance certificate
>> is acceptable)." * Do you know where The Public Safety Department is
>> located? Do the caregivers have to make appointments? *
>>
>> Thank you,
>> Diane
>>
>> On Thu, Jan 23, 2025 at 8:00 AM Claudia Cook <claudia.cook@thekey.com>
>> wrote:
>>
>>> Additionally, how are we handling these documents Westminster Place
>>> requires (as listed on the 2nd page)?
>>>
>>> Presbyterian Homes requires that Residents who engage Third Party
>>> Personnel
>>> *providePresbyterian Homes with documentation* of the following with
>>> respect to such Third
>>> Party Personnel:
>>>
>>> (a) a negative Tuberculosis test,
>>> (b) a clean criminal background check,
>>> (c) a negative drug screen,
>>> (d) proof of COVID vaccination(s);
>>> (e) required liability and other insurance, and, if the companion drives
>>> the Resident’s car on Presbyterian Homes
>>> property,
>>> (f) a valid driver’s license and
>>> (g) appropriate auto insurance.
>>>
>>> Lastly, Caregivers need to "Return Completed Form ("*Vehicle
>>> Registration - Third Party Personnel*") to the Public Safety Department
>>> along with Proof of Automobile Insurance (a copy of your state insurance
>>> certificate is acceptable)." They need to then display their sticker when
>>> parked on campus (in designated spots). Can we get confirmation on who
>>> has done that already?
>>>
>>> Thanks!
>>>
>>> Claudia Cook, MSW
>>> Senior Home Care Liaison
>>> Cell/text: 224-783-0179
>>> Office: 847-853-7777
>>> Email: Claudia.Cook@TheKey.com
>>> TheKey.com <https://www.thekey.com/>
>>> [image: TheKey] <https://www.thekey.com/>
>>>
>>>
>>> On Wed, Jan 22, 2025 at 4:29 PM Claudia Cook <claudia.cook@thekey.com>
>>> wrote:
>>>
>>>> Lydia, thank you so much for doing all of this! I'm trying to get my
>>>> head wrapped around this.
>>>> Malin, what is the status for:
>>>>
>>>> *We still need signatures for 2 clients; Frank and Rosemary Neuhaus for
>>>> Cg. ,Oyindamola Dee Okenla and Denise Mitchell and Helen Ryan for Cg.
>>>> ,Marie LaFleur.*
>>>>
>>>> *One caregiver is also unable to sign and will need to sign in person.
>>>> This is Blessing Uba at Carol O'Conor. *
>>>>
>>>> *Please inform these clients that these registration forms need to be
>>>> signed. Thank you for agreeing to drop off paperwork to Blessing, Malin.
>>>> She needs to complete the blank Tb Screening form as well. The form can be
>>>> left at Carol Ryan's home for her to sign. *
>>>>
>>>> Please let me know how I can help or if they've been uploaded already.
>>>> Thanks!
>>>> Claudia Cook, MSW
>>>> Senior Home Care Liaison
>>>> Cell/text: 224-783-0179
>>>> Office: 847-853-7777
>>>> Email: Claudia.Cook@TheKey.com
>>>> TheKey.com <https://www.thekey.com/>
>>>> [image: TheKey] <https://www.thekey.com/>
>>>>
>>>>
>>>> On Wed, Jan 8, 2025 at 10:50 AM Lydia Jackson <lmjackson@thekey.com>
>>>> wrote:
>>>>
>>>>> Hello,
>>>>> Here is the status of the Westminster paperwork. Much of it was
>>>>> completed over a week ago, however there are a few signatures that are
>>>>> still missing. We still need signatures for 2 clients; *Frank and
>>>>> Rosemary Neuhaus* for Cg. ,Oyindamola Dee Okenla and Denise Mitchell
>>>>> and *Helen Ryan* for Cg. ,Marie LaFleur.
>>>>>
>>>>> One caregiver is also unable to sign and will need to sign in person.
>>>>> This is *Blessing Uba* at Carol O'Conor.
>>>>>
>>>>> Please inform these clients that these registration forms need to be
>>>>> signed. Thank you for agreeing to drop off paperwork to Blessing, Malin.
>>>>> She needs to complete the blank Tb Screening form as well. The form can be
>>>>> left at Carol Ryan's home for her to sign.
>>>>>
>>>>> *Westminster Place:*
>>>>> *Clients: Frank and Rosemary Neuhaus*
>>>>> *Oyindamola Dee Okenla *
>>>>> CG Completed Yes
>>>>> Family Signed *No*
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Denise Mitchell*
>>>>> CG Completed Yes
>>>>> Family Signed *No *
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Client: Harriet “Marjorie” Goedert*
>>>>> *Marie LaFleur*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Client: Carolyn Adams*
>>>>> *Glory Garuba*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Erese Lovensky*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Hatidzhe Adams*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Shaunte Strong*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Client: Carol O'Conor*
>>>>> *Titilola Bello*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Blessing Uba*
>>>>> CG Completed *No *
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Client: Helen Ryan*
>>>>> *Marie LaFleur*
>>>>> CG Completed Yes
>>>>> Family Signed *No*
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Joella O'Neill*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Client: Judy Campbell (McGaw)*
>>>>> *LaCherrie Link*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>> *Wuraola Dosunmu-Olopo*
>>>>> CG Completed Yes
>>>>> Family Signed Yes
>>>>> Sent to WP Y/N and Date
>>>>>
>>>>>
>>>>> *Thank you,*
>>>>>
>>>>> *Lydia M. Jackson*
>>>>> Caregiver Manager
>>>>> LMJackson@TheKey.com <Tami%20.Larson@TheKey.com>
>>>>> (847) 853-7777
>>>>>
>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>
>>>>
Audra Williams
Director, Divisional Operations
(425) 757-7027
TheKey.com <https://www.thekey.com/>
[image: TheKey] <https://homecareassistance.com/>