RE: Ontario - Temporary Help Agency and Recruiter licensing Application

Sean,



This is new to me, but we can try to work through it.



Thanks,



*From:* Sean Cygan <scygan@thekey.com>
*Sent:* Thursday, August 24, 2023 11:49 AM
*To:* Timothy Thomas <tt@thekey.com>
*Cc:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



Thank you Laszlo.



We also need to obtain a Compliance Verification number.  Will you be able
to help with this?



From the application



https://www.ontario.ca/page/check-your-tax-compliance-status#section-3



*Steps to verifying your tax compliance*

Follow these steps to verify that your business or entity is tax compliant.
Use our instructional video
<https://www.youtube.com/watch?v=dSMzBv-fhKg&feature=youtu.be> to help you
through these steps.

   1. Complete the E-Services
   <https://www.etax.fin.gov.on.ca/eServices/eServicesHome/RegisterOneKey?lang=en>
    Registration


   - You will receive a web access code and a personal identification
      number by email.


   1. Visit One-key
   <https://www.one-key.gov.on.ca/iaalogin/IAALogin.jsp?GAREASONCODE=-1&GARESOURCEID=ESERVICEAPP&GAURI=https://stsxaponekey.prod.sde.gov.on.ca/Mof.eServices.Tax/login>
to
   create an account or sign in using your existing credentials
   2. From My Services, select E-Services
   3. Enter the code and personal identification number (received in Step 1)
   4. Select Tax Compliance Verification
   5. Select Request TCV Number
   6. Attach your FBC letter (if necessary) using the PDF available
under *Alternate
   Format*


   - Your FBC letter must be the most recent version and in the
      original PDF format
      - Scanned images, JPGs and expired letters are not accepted
      - The PDF is available under Alternate format within your list of
      correspondence items in your My Business Account
      <https://www.canada.ca/en/revenue-agency/services/e-services/e-services-businesses/business-account.html>
      .


   1. Select *View Summary* to review compliance information
   2. Download *TCV Certificate* (optional)
   3. Provide an email address to receive alerts about your business or
   entity's compliance status and bookmark this page for future reference.











On Thu, Aug 24, 2023 at 8:35 AM Timothy Thomas <tt@thekey.com> wrote:

To confirm, its $25k CAD



On Wed, Aug 23, 2023 at 5:52 PM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

Thanks Sean. Will get this submitted and circle back once in hand.



*From:* Sean Cygan <scygan@thekey.com>
*Sent:* Wednesday, August 23, 2023 4:25 PM
*To:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Cc:* Timothy Thomas <tt@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



Hi Laszlo,



No worries.  The following are the requirements.


Letter of credit requirements

To be acceptable, the letter of credit must:

   - be made in favour of the Director of Employment Standards,
   - be issued by a bank in Canada or credit union
   - be electronic
   - be in the amount of $25,000
   - be irrevocable so it cannot be recalled or repealed
   - automatically renew when it expires
   - permit “partial drawings” without any conditions, meaning that the
   Director of Employment Standards can, for reasons set out in the regulation
   and in accordance with the prescribed processes, demand and receive a
   payment less than the entire amount specified in the letter of credit
   - have no other conditions

We recommend you use our template for irrevocable letters of credit
<https://forms.mgcs.gov.on.ca/en/dataset/on00544> to ensure your letter of
credit meets all requirements.



On Wed, Aug 23, 2023 at 10:37 AM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

Hi Sean,



Apologies for the delay on getting this to you. I had to do some more
digging and ensure a few folks were onboard as there is an impact to our
lending covenants. I think we’re all set now to get this request submitted,
but wanted to confirm with you that the amount is for $25K USD and the
entity that we are issuing the LOC to will be the Canadian Ministry of
Finance. Please advise and I’ll get this request submitted asap.



Thanks and sorry again for the delay.



Best,



*From:* Sean Cygan <scygan@thekey.com>
*Sent:* Tuesday, August 22, 2023 2:12 PM
*To:* Timothy Thomas <tt@thekey.com>
*Cc:* Laszlo Kovacs <laszlo.kovacs@thekey.com>; Belle Chen <bchen@thekey.com
>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



Hi Laszlo,



I was just following up on the letter of credit.  Do you know when I will
receive it?



Thank you



On Tue, Aug 8, 2023 at 12:36 PM Timothy Thomas <tt@thekey.com> wrote:

Great, thanks.



On Tue, Aug 8, 2023 at 3:18 PM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

Gotcha. No, you can holdoff. If we aspire to ultimately migrate all our
business into the JPM bank accounts, then anything you’d setup with the
legacy bank. Just trying to get all the facts so I can speak from an
informed perspective with Paul. I’ve already broached with our account rep
at JPMC. Will circle back to you on this and apologies for the delay.



*From:* Timothy Thomas <tt@thekey.com>
*Sent:* Tuesday, August 8, 2023 1:27 PM
*To:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Cc:* Sean Cygan <scygan@thekey.com>; Belle Chen <bchen@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



We haven't had to provide a LOC to the Ontario government before. Only in
Quebec and the format was different. Should I ask our banking partner if
she can assist?



On Tue, Aug 8, 2023 at 2:00 PM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

Tim,



Circling back on this need for an LOC.



The template provided cites the requirement for a LOC to conform to the
requirement set forth in the

 “*Employment Standards Act, 2000 *and or the *Employment Protection for
Foreign Nationals Act, 2009”*.



So have you all provided a standing letter of credit in the past, or is
this a new thing? I would have expected you would have had to provide
before…



Thanks,



*From:* Timothy Thomas <tt@thekey.com>
*Sent:* Thursday, August 3, 2023 11:43 AM
*To:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Cc:* Sean Cygan <scygan@thekey.com>; Belle Chen <bchen@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



Ok I found it but it's in french.



So I did some digging on the Ontario site and here are the specific
instructions -
https://www.ontario.ca/page/licensing-temporary-help-agencies-and-recruiters#section-4



They provide a template for the letter, see attached.



On Thu, Aug 3, 2023 at 12:31 PM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

So you moved forward with a letter of credit for Montreal? Do you recall
which bank was used to issue the letter?





*From:* Timothy Thomas <tt@thekey.com>
*Sent:* Thursday, August 3, 2023 10:06 AM
*To:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Cc:* Sean Cygan <scygan@thekey.com>; Belle Chen <bchen@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



No this is specific to the Agency Permit.



We went through this a few years ago in Montreal. The province of Quebec
did the same. Its to dissuade smaller agencies from engaging in crooked
staffing practices.



On Thu, Aug 3, 2023 at 10:54 AM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

Tim,



Thanks for the response. Is a letter of credit a typical request from them?
Is it based on a risk assessment that performed on TK or something?



Best,



*From:* Timothy Thomas <tt@thekey.com>
*Sent:* Thursday, August 3, 2023 9:31 AM
*To:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Cc:* Sean Cygan <scygan@thekey.com>; Belle Chen <bchen@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



The Provincial Ontario government is asking for the letter.



On Wed, Aug 2, 2023 at 10:05 AM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

Sean,



Who is asking for the Letter of Credit? The Ministry of Finance or some
other entity?



Thanks,



*From:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Sent:* Tuesday, August 1, 2023 2:16 PM
*To:* 'Sean Cygan' <scygan@thekey.com>
*Cc:* Belle Chen <bchen@thekey.com>; Timothy Thomas <tt@thekey.com>
*Subject:* RE: Ontario - Temporary Help Agency and Recruiter licensing
Application



Sean,



Sorry for not circling back on this with you. Understand the need for a
license, just not sure if we can accommodate the request for a letter of
credit. Let me ask around and confirm one way or the other, and I’ll circle
back to you. Regarding the other Finance questions, here to help however I
can. Shoot over the list of questions and I’ll get going on responses for
those.



Best,



*From:* Sean Cygan <scygan@thekey.com>
*Sent:* Tuesday, August 1, 2023 1:18 PM
*To:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Cc:* Belle Chen <bchen@thekey.com>; Sam Naffaa <hcao.accounting@thekey.com>;
Ali Malik <ali.malik@thekey.com>; Timothy Thomas <tt@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



Hi Laszlo,



I was just following up on this.



Sean



On Wed, Jul 26, 2023 at 1:59 PM Sean Cygan <scygan@thekey.com> wrote:

Hi Laszlo



Arya Healthy Living is a subsidiary of HCA Home Care Assistance, Inc.



No, it's not a recruitment service.  We provide augmented staffing services
for a number of facilities across Ontario Canada which classify us as a
Temporary Help Agency.   Starting January 2024 we need to hold a licence to
operate.  I'm working on the application and there are a few
finance questions that I need assistance with.



Hopes this helps,



Sean







On Wed, Jul 26, 2023 at 12:40 PM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

Sean,



Thanks for the quick response. I’m still unclear on what service they
provide…is it recruitment services? Also, forgive me for asking, but who is
Arya Healthy Living? Are they a subsidiary of TK?



Thanks,



*From:* Sean Cygan <scygan@thekey.com>
*Sent:* Wednesday, July 26, 2023 2:37 PM
*To:* Laszlo Kovacs <laszlo.kovacs@thekey.com>
*Cc:* Belle Chen <bchen@thekey.com>; Sam Naffaa <hcao.accounting@thekey.com>;
Ali Malik <ali.malik@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



Hi Laszlo,



This is for an application that I'm doing with Tim Thomas (Ontario -
Temporary Help Agency and Recruiter licensing Application) for ARYA HEALTHY
LIVING INC. and they are asking for finance information.



Happy to get on a call with you.



Sean



On Wed, Jul 26, 2023 at 12:32 PM Laszlo Kovacs <laszlo.kovacs@thekey.com>
wrote:

I echo Belle’s questions. Who is this vendor, what services are you using
them for and what steps to evaluate risk of doing business with The Key
have they gone through to get to this point where they are requiring a LOC?



*From:* Belle Chen <bchen@thekey.com>
*Sent:* Wednesday, July 26, 2023 2:01 PM
*To:* Sam Naffaa <hcao.accounting@thekey.com>
*Cc:* Sean Cygan <scygan@thekey.com>; Laszlo Kovacs <
laszlo.kovacs@thekey.com>; Ali Malik <ali.malik@thekey.com>
*Subject:* Re: Ontario - Temporary Help Agency and Recruiter licensing
Application



Hi All,



What is this? Can you provide some context?



Thanks,

Belle



On Wed, Jul 26, 2023 at 1:28 PM Sam Naffaa <hcao.accounting@thekey.com>
wrote:

Hi Sean, I am adding @Laszlo Kovacs <laszlo.kovacs@thekey.com> @Belle Chen
<bchen@thekey.com>  from the treasury department.

Regards,

Sam Naffaa, CMA

905.337.1288

*Please note my email has changed:*

hcao.accounting@TheKey.com <Madhu.Vijayan@TheKey.com>

*TheKey.com <https://www.thekey.com/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>















On Wed, Jul 26, 2023 at 1:23 PM Sean Cygan <scygan@thekey.com> wrote:

Hi, I reviewed the website to complete the E-Services Registration and it
should be done by fiance. I don't know the answers to the questions.



Please let me know if you have any questions.



Sean
Provide tax compliance verification number obtained from the Ministry of
Finance tax compliance verification system. Check your tax compliance
status | ontario.ca
<https://www.ontario.ca/page/check-your-tax-compliance-status#section-3>



On Wed, Jul 26, 2023 at 9:57 AM Sean Cygan <scygan@thekey.com> wrote:

Hi Sam,



This is the name of the application and instruction.  I have attached the
template for irrevocable letters of credit.



Thank you for your assistance.


Licensing for temporary help agencies and recruiters
Letter of credit requirements

To be acceptable, the letter of credit must:

·         be made in favour of the Director of Employment Standards,

·         be issued by a bank in Canada or credit union

·         be electronic

·         be in the amount of $25,000

·         be irrevocable so it cannot be recalled or repealed

·         automatically renew when it expires

·         permit “partial drawings” without any conditions, meaning that
the Director of Employment Standards can, for reasons set out in the
regulation and in accordance with the prescribed processes, demand and
receive a payment less than the entire amount specified in the letter of
credit

·         have no other conditions

We recommend you use our template for irrevocable letters of credit
<https://forms.mgcs.gov.on.ca/en/dataset/on00469> to ensure your letter of
credit meets all requirements.



On Wed, Jul 26, 2023 at 9:38 AM Sean Cygan <scygan@thekey.com> wrote:

give me 5 minutes



On Wed, Jul 26, 2023 at 9:30 AM Sam Naffaa <hcao.accounting@thekey.com>
wrote:

Sure, we can do it now if this works for you.

Regards,

Sam Naffaa, CMA

905.337.1288

*Please note my email has changed:*

hcao.accounting@TheKey.com <Madhu.Vijayan@TheKey.com>

*TheKey.com <https://www.thekey.com/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>















On Wed, Jul 26, 2023 at 12:28 PM Sean Cygan <scygan@thekey.com> wrote:

Sam,



Can you get on a quick call today or tomorrow?



Sean



On Wed, Jul 26, 2023 at 9:26 AM Sam Naffaa <hcao.accounting@thekey.com>
wrote:

Hi Sean, I am not sure I understand what exactly you want. Do you want the
CRA number? If yes the CRA Number is as below



Regards,

Sam Naffaa, CMA

905.337.1288

*Please note my email has changed:*

hcao.accounting@TheKey.com <Madhu.Vijayan@TheKey.com>

*TheKey.com <https://www.thekey.com/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>















On Tue, Jul 25, 2023 at 3:44 PM Ali Malik <ali.malik@thekey.com> wrote:

Hey Sean,



Im including Sam in this email as he is the accountant for
Oakville/Waterloo Arya heath living.



@Sam Naffaa <hcao.accounting@thekey.com> Sam can you assist with Seans
requests? We probably need to see if we have access to that online portal.







thanks



On Tue, Jul 25, 2023 at 2:03 PM Sean Cygan <scygan@thekey.com> wrote:

Hi Ali,



I will also need assistance with the following.



We can review when we meet.



Sean











On Tue, Jul 25, 2023 at 9:44 AM Sean Cygan <scygan@thekey.com> wrote:

Hi Ali,



Tim asked me to reach out to you for information that is needed to complete
our application.



The following is being asked for our entity  ARYA HEALTHY LIVING INC.



I would like to schedule a 15 minute call to review this part of the
application.



When is a good time?



Also, I live on the west coast.



Any assistance would be greatly appreciated



Sean









-- 

Sean Cygan

Compliance Associate



858-287-3077

7777 Fay Avenue Ste. 210
La Jolla, CA 92037

*TheKey.com <https://www.thekey.com/>*

[image: Image removed by sender. TheKey] <https://homecareassistance.com/>




-- 

*Ali Malik*

Manager - Financial Operations






-- 

*Tim Thomas*

Head of Canada Division

*Please note my email has changed:*

tt@TheKey.com <tt@thekey.com>

(514) 591-9387

*TheKey.ca <https://www.thekey.ca/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>






-- 

*Tim Thomas*

Head of Canada Division

*Please note my email has changed:*

tt@TheKey.com <tt@thekey.com>

(514) 591-9387

*TheKey.ca <https://www.thekey.ca/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>






-- 

*Tim Thomas*

Head of Canada Division

*Please note my email has changed:*

tt@TheKey.com <tt@thekey.com>

(514) 591-9387

*TheKey.ca <https://www.thekey.ca/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>






-- 

*Tim Thomas*

Head of Canada Division

*Please note my email has changed:*

tt@TheKey.com <tt@thekey.com>

(514) 591-9387

*TheKey.ca <https://www.thekey.ca/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>






-- 

*Tim Thomas*

Head of Canada Division

*Please note my email has changed:*

tt@TheKey.com <tt@thekey.com>

(514) 591-9387

*TheKey.ca <https://www.thekey.ca/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>






-- 

*Tim Thomas*

Head of Canada Division

*Please note my email has changed:*

tt@TheKey.com <tt@thekey.com>

(514) 591-9387

*TheKey.ca <https://www.thekey.ca/>*

[image: Image removed by sender. TheKey] <https://www.thekey.com/>