Re: Amex for Canada

I'll let Matt respond for the gas cards but here is the CAN process for
mileage currently


   1.

   Canadian Mileage Reimbursement
   1.

      Canada is slated to be able to use the CONCUR mileage reimbursement
      tool in March 2023.
      2.

      In the meantime - the Canada team is to use the same expense process
      as the personal expenses. They’re to use the Expense Report Template
      here
      <https://docs.google.com/spreadsheets/d/16QNjSqD6o1SMd0bAmZVGfiYuPK62MTMloidUyEsR1OM/edit?usp=sharing>
      to fill out their expenses to be personally reimbursed.
      3.

      Canada Revenue Agency guidelines - payout is 61 cents per kilometre
      CAD
      4.

      Once completed - send to CAN Director of Sales Matt Vijayan for
      approval and he will work with each office’s payment team to get this
      locally reimbursed.


Jackie Summers
Sales Operations Manager
*Please note my email has changed:*
jsummers@TheKey.com <Jackie.Summers@TheKey.com>
(951) 675-0413
TheKey.com <https://www.thekey.com/>
[image: TheKey] <https://homecareassistance.com/>


On Thu, Jan 26, 2023 at 10:25 AM Ethan Stein <ethan.stein@thekey.com> wrote:

> Somewhat unrelated question for you, Matt.  Do any of you have a gas card
> from the company?  And how are you currently being reimbursed for mileage?
> (I guess that'd be kilometer-age?...)  We're making some changes there and
> I want to make sure you all aren't left out in the cold.
>
> Regards,
> Ethan Stein, CFA
> Treasurer
> TheKey.com
> [image: TheKey] <https://homecareassistance.com/>
>
>
> On Thu, Jan 26, 2023 at 8:57 AM Matt Vijayan <mvijayan@thekey.com> wrote:
>
>> Thank you Ethan. Looping @Jackie Summers <jsummers@thekey.com> as well.
>>
>> Best regards,
>>
>> Matt
>>
>> Matt Vijayan, B.Sc., MBA, CCPE
>> Director of Sales, Canada
>> *Please note my email has changed:*
>> mvijayan@TheKey.com <Madhu.Vijayan@TheKey.com>
>>
>> TheKey.com <https://www.thekey.com/>
>> [image: TheKey] <https://www.thekey.com/>
>>
>>
>> On Thu, Jan 26, 2023 at 11:47 AM Ethan Stein <ethan.stein@thekey.com>
>> wrote:
>>
>>> Yes, that's the plan, Matt.  I needed to hear from Tim who the Canadian
>>> operations cardholders were/are as the system doesn't tell me that.  Now
>>> that I have that information I'll communicate our next steps.
>>>
>>> Regards,
>>> Ethan Stein, CFA
>>> Treasurer
>>> TheKey.com
>>> [image: TheKey] <https://homecareassistance.com/>
>>>
>>>
>>> On Thu, Jan 26, 2023 at 8:08 AM Matt Vijayan <mvijayan@thekey.com>
>>> wrote:
>>>
>>>> Thank you Tim.
>>>>
>>>> @Ethan Stein <ethan.stein@thekey.com> I request you to send an email
>>>> to all Canadian employees with the corporate card regarding the exception.
>>>> I have already provided you with all HCLs who have the card. As you know
>>>> Beth Sparrow has cancelled her AMEX card.
>>>>
>>>> Best regards,
>>>>
>>>> Matt
>>>>
>>>> Matt Vijayan, B.Sc., MBA, CCPE
>>>> Director of Sales, Canada
>>>> *Please note my email has changed:*
>>>> mvijayan@TheKey.com <Madhu.Vijayan@TheKey.com>
>>>>
>>>> TheKey.com <https://www.thekey.com/>
>>>> [image: TheKey] <https://www.thekey.com/>
>>>>
>>>>
>>>> On Thu, Jan 26, 2023 at 8:35 AM Timothy Thomas <tt@thekey.com> wrote:
>>>>
>>>>> Good morning Ethan,
>>>>>
>>>>> I'm the only employee holding a card on the operations team.
>>>>>
>>>>> Thanks
>>>>>
>>>>> On Thu, Jan 19, 2023 at 10:15 PM Angie Markwell <
>>>>> angie.markwell@thekey.com> wrote:
>>>>>
>>>>>> Thanks Ethan
>>>>>>
>>>>>> On Thu, Jan 19, 2023 at 11:57 AM Ethan Stein <ethan.stein@thekey.com>
>>>>>> wrote:
>>>>>>
>>>>>>> That's correct, for the near future.  Due to the way you would have
>>>>>>> to make payments and the difficulty we have reimbursing Canadians in a
>>>>>>> timely fashion there is some underlying set up that needs to be resolved
>>>>>>> before we implement the policy for Canada.  Adding Tim on the thread as
>>>>>>> well as I'm happy to send a communication but need to understand who all is
>>>>>>> impacted.  @Ashley Mirone <amirone@thekey.com> or @Timothy Thomas
>>>>>>> <tt@thekey.com>, do either of you have a known list of who has a
>>>>>>> card in Canada?  As we often don't have Canadian addresses associated with
>>>>>>> the Amex cards I don't know I have the appropriate population.  I'd like to
>>>>>>> avoid a broad communication as I think that will be confusing.
>>>>>>>
>>>>>>> And +Angie Markwell <angie.markwell@thekey.com> just for visibility.
>>>>>>>
>>>>>>> Regards,
>>>>>>> Ethan Stein, CFA
>>>>>>> Treasurer
>>>>>>> TheKey.com
>>>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Jan 19, 2023 at 8:49 AM Matt Vijayan <mvijayan@thekey.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi Ethan,
>>>>>>>>
>>>>>>>> I heard from another source that there are no changes to the
>>>>>>>> Canadian AMEX process for now. I just wanted to confirm with you directly.
>>>>>>>> Can we provide something in writing to the Canadian HCLs?
>>>>>>>>
>>>>>>>> Best regards,
>>>>>>>>
>>>>>>>> Matt
>>>>>>>>
>>>>>>>> Matt Vijayan, B.Sc., MBA, CCPE
>>>>>>>> Director of Sales, Canada
>>>>>>>> *Please note my email has changed:*
>>>>>>>> mvijayan@TheKey.com <Madhu.Vijayan@TheKey.com>
>>>>>>>>
>>>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>>>>
>>>>>>>
>>>>>
>>>>> --
>>>>> Tim Thomas
>>>>> Head of Canada Division
>>>>> *Please note my email has changed:*
>>>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>>>> (514) 591-9387
>>>>> TheKey.com <https://www.thekey.com/>
>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>
>>>>