--000000000000f988b805f32f097d Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Jackie, this is excellent, thank you for sharing, we'll be sure to bifurcate the processes in the upcoming company-wide communication. Given Tad's black and white directive to cancel all gas cards and the fact there is a process in place for road travel reimbursement already set up in Canada I think we're all set. Regards, Ethan Stein, CFA Treasurer TheKey.com [image: TheKey] On Thu, Jan 26, 2023 at 10:33 AM Jackie Summers wrote= : > I'll let Matt respond for the gas cards but here is the CAN process for > mileage currently > > > 1. > > Canadian Mileage Reimbursement > 1. > > Canada is slated to be able to use the CONCUR mileage reimbursement > tool in March 2023. > 2. > > In the meantime - the Canada team is to use the same expense > process as the personal expenses. They=E2=80=99re to use the Expens= e Report > Template here > > to fill out their expenses to be personally reimbursed. > 3. > > Canada Revenue Agency guidelines - payout is 61 cents per kilometre > CAD > 4. > > Once completed - send to CAN Director of Sales Matt Vijayan for > approval and he will work with each office=E2=80=99s payment team t= o get this > locally reimbursed. > > > Jackie Summers > Sales Operations Manager > *Please note my email has changed:* > jsummers@TheKey.com > (951) 675-0413 > TheKey.com > [image: TheKey] > > > On Thu, Jan 26, 2023 at 10:25 AM Ethan Stein > wrote: > >> Somewhat unrelated question for you, Matt. Do any of you have a gas car= d >> from the company? And how are you currently being reimbursed for mileag= e? >> (I guess that'd be kilometer-age?...) We're making some changes there a= nd >> I want to make sure you all aren't left out in the cold. >> >> Regards, >> Ethan Stein, CFA >> Treasurer >> TheKey.com >> [image: TheKey] >> >> >> On Thu, Jan 26, 2023 at 8:57 AM Matt Vijayan wrote= : >> >>> Thank you Ethan. Looping @Jackie Summers as well. >>> >>> Best regards, >>> >>> Matt >>> >>> Matt Vijayan, B.Sc., MBA, CCPE >>> Director of Sales, Canada >>> *Please note my email has changed:* >>> mvijayan@TheKey.com >>> >>> TheKey.com >>> [image: TheKey] >>> >>> >>> On Thu, Jan 26, 2023 at 11:47 AM Ethan Stein >>> wrote: >>> >>>> Yes, that's the plan, Matt. I needed to hear from Tim who the Canadia= n >>>> operations cardholders were/are as the system doesn't tell me that. N= ow >>>> that I have that information I'll communicate our next steps. >>>> >>>> Regards, >>>> Ethan Stein, CFA >>>> Treasurer >>>> TheKey.com >>>> [image: TheKey] >>>> >>>> >>>> On Thu, Jan 26, 2023 at 8:08 AM Matt Vijayan >>>> wrote: >>>> >>>>> Thank you Tim. >>>>> >>>>> @Ethan Stein I request you to send an email >>>>> to all Canadian employees with the corporate card regarding the excep= tion. >>>>> I have already provided you with all HCLs who have the card. As you k= now >>>>> Beth Sparrow has cancelled her AMEX card. >>>>> >>>>> Best regards, >>>>> >>>>> Matt >>>>