RE: Calary WCB Premiums - Clairity

Hi Germaine,

 

Can we schedule a quick call to clarify what exactly we are trying to do.

 

Looks like WCB accept Checks as form of payment, we can process a check. All we need is an invoice, if they can’t provide an invoice Chuck can submit a check request in Coupa.

 

Thanks,

 


Anotte Francois 

	

Disbursements Sr. Director


 <mailto:anotte.francois@thekey.com> anotte.francois@thekey.com 

	
	

 <https://homecareassistance.com/> 

 

 

From: Germaine Daniels <germaine.daniels@thekey.com> 
Sent: Tuesday, December 31, 2024 6:28 PM
To: Laszlo Kovacs <laszlo.kovacs@thekey.com>
Cc: Chuck Terlesky <cterlesky@thekey.com>; Timothy Thomas <tt@thekey.com>; Canada Payroll <CanadaPayroll@thekey.com>; Anotte Francois <anotte.francois@thekey.com>; Treasury Team <treasury@thekey.com>
Subject: Re: Calary WCB Premiums - Clairity

 

Laszlo,

 

That's the problem, Ceridan does not make these payments as it is for Workers Compensation and Chuck has already Confirmed WCB does not have a direct debit white list code to provide.. How would you like to proceed?




Thanks,

 


Germaine Daniels


Payroll Director 
germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> 


Phone: 562-784-1800

	
	

 <https://www.thekey.com/> TheKey.com


 <https://homecareassistance.com/> 

 

 

On Tue, Dec 31, 2024 at 11:24 AM Laszlo Kovacs <laszlo.kovacs@thekey.com <mailto:laszlo.kovacs@thekey.com> > wrote:

Direct debit works, but I think we still need the white list code so we can set them up to debit us…do you happen to know it Germaine, or can you connect us with Ceridian so they can tell us?

 

From: Germaine Daniels <germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> > 
Sent: Tuesday, December 31, 2024 11:04 AM
To: Chuck Terlesky <cterlesky@thekey.com <mailto:cterlesky@thekey.com> >
Cc: Timothy Thomas <tt@thekey.com <mailto:tt@thekey.com> >; Canada Payroll <canadapayroll@thekey.com <mailto:canadapayroll@thekey.com> >; Laszlo Kovacs <laszlo.kovacs@thekey.com <mailto:laszlo.kovacs@thekey.com> >
Subject: Re: Calary WCB Premiums - Clairity

 

Hi Chuck,

 

Thanks for following up. Yes, please add me and Irin as contacts on the WCB account. Unfortunately, Ceridian doesn't remit WSIB or WCB for any locations. It appears we only have two options: check or pre-authorized debit coming out of the new JPM account.  I would lean towards direct debit especially with the mail being delayed @Laszlo Kovacs <mailto:laszlo.kovacs@thekey.com>  have you decided on a payment method for these payments? 

 

Regards, 





Germaine Daniels


Payroll Director 
germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> 


Phone: 562-784-1800

	
	

 <https://www.thekey.com/> TheKey.com


 <https://homecareassistance.com/> 

 

 

On Tue, Dec 31, 2024 at 7:20 AM Chuck Terlesky <cterlesky@thekey.com <mailto:cterlesky@thekey.com> > wrote:

Hi Germaine,

 

It looks like you were not part of the conversations around the WCB with Laszlo and Elizabeth. 

 

On December 11th, WCB told me they did not have a direct debit white list code to provide and would not perform a debit test (they had not received this request before). At that time, I added Laszlo to the WCB account so he could speak directly with their accounting department to find a solution. I believe he attempted to do so, but I am unsure about the outcome.

 

They currently accept cheques, credit cards, and direct debit. WCB pre-authorizes the monthly debit of the CIBC account and mails a monthly statement. (Although Canada just had a postal strike, the statements have been delayed.) They do not email monthly invoices/statements, they only use Canada Post mail. 

 

There are two options: have the pre-authorized debit come out of the new JP Morgan account or have our payroll company submit bi-weekly payments, which is what we used to do before it was switched to pre-authorized debit. 

 

Please let me know if you would like me to add you as a contact on the WCB account. I have attached a PDF with all the payment options and contact information for WCB. 

 

Regards,

Chuck

 

 

 

On Tue, Dec 31, 2024 at 12:56 AM Germaine Daniels <germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> > wrote:

Hi Chuck,

 

Just following up to see if you have any updates on this matter? Should we expect an invoice or WCB provided you with the direct debit code (white list code)?  




Thanks, 

 


Germaine Daniels


Payroll Director 
germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> 


Phone: 562-784-1800

	
	

 <https://www.thekey.com/> TheKey.com


 <https://homecareassistance.com/> 

 

 

On Tue, Dec 10, 2024 at 9:16 AM Germaine Daniels <germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> > wrote:

That would be great, thanks! 


Germaine Daniels


Payroll Director 
germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> 


Phone: 562-784-1800

	
	

 <https://www.thekey.com/> TheKey.com


 <https://homecareassistance.com/> 

 

 

On Tue, Dec 10, 2024 at 5:43 AM Chuck Terlesky <cterlesky@thekey.com <mailto:cterlesky@thekey.com> > wrote:

Hi Germaine,

I don't have the code yet, as I was checking if I should still be trying to do it. I will reach out to WCB today to see if I can obtain it from them. Since they are a government agency, I’m hopeful for a quick response.

I will keep you updated and let you know as soon as I have any information.

Regards,

Chuck

 

On Mon, Dec 9, 2024 at 11:13 PM Germaine Daniels <germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> > wrote:

Hi  Tim and team,

 

Yes, this is something the payroll team will manage. In regards to the white list code @Chuck do you have that information? If so, can you provide so the the debit can come out of JP Morgan account rather than a manual A/P check request? 





Germaine Daniels


Payroll Director 
germaine.daniels@thekey.com <mailto:germaine.daniels@thekey.com> 


Phone: 562-784-1800

	
	

 <https://www.thekey.com/> TheKey.com


 <https://homecareassistance.com/> 

 

 

On Mon, Dec 9, 2024 at 1:06 PM Timothy Thomas <tt@thekey.com <mailto:tt@thekey.com> > wrote:

Hi Chuck,

 

If you could connect with WCB to see if they can send us an invoice, then we can push it through coupa and avoid it being withdrawn from the account automatically. 

 

+Canada Payroll <mailto:canadapayroll@thekey.com>  for point 2. Germaine is this something your team should take care of?

 

Thanks

 

On Mon, Dec 9, 2024 at 3:09 PM Chuck Terlesky <cterlesky@thekey.com <mailto:cterlesky@thekey.com> > wrote:

Hi Tim and Laszlo,

I hope you're doing well. I have a couple of questions regarding WCB premiums:

1.	Could you clarify the next steps for the WCB premiums? I'm unsure whether Tim will be discussing this with Payroll, or if Laszlo would like me to locate the white list code and try to redirect the debit to come out of the JP Morgan account.
2.	For the WCB annual employer return for 2025, who will be responsible for completing it moving forward?

I'm eager to help move things along as quickly as possible.

Thanks,
Chuck

-- 


Chuck Terlesky B.A., CCPE


General Manager
Winnipeg and Calgary

Calgary: 403-301-3777
Winnipeg: 204-489-6000

 <https://thekey.ca/> TheKey.ca  

 






 

-- 


Chuck Terlesky B.A., CCPE


General Manager
Winnipeg and Calgary

Calgary: 403-301-3777
Winnipeg: 204-489-6000

 <https://thekey.ca/> TheKey.ca  

 






 

-- 


Chuck Terlesky B.A., CCPE


General Manager
Winnipeg and Calgary

Calgary: 403-301-3777
Winnipeg: 204-489-6000

 <https://thekey.ca/> TheKey.ca