Re: Important: Health and Safety Policies and Procedures Update OHS

--00000000000076985606190a85fa Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Good morning, Thank you for your questions. Please see my responses below: 1. Is this for current CG=E2=80=99s or all new hires that we bring on? This= applies to all current and new employees of TheKey in Alberta, CA. 2. Am I reading this correctly that the field team would need to send the above to CG=E2=80=99s through email set to read receipt? How would we then = track this to prove it was sent and acknowledged if OHS asks for this? This process can also be facilitated through DocuSign for all employees. 3. Could we consider sending these out via DocuSign or PandaDoc to the CG=E2=80=99s? We could ask for an acknowledgement signature, but we could a= lso pull a report that indicates that the CG opened the email. This requirement would apply to all employees reporting to this location, and DocuSign can be utilized for tracking purposes. 4. Can we remove Julia Watthey from the Emergency Preparedness Checklist, Client Care & CG Planning Policy as she no longer works with us? I can reach out to the owner of these policies to request the edits before sending. 5. Can we have someone sign as the approver for the Respect in the Workplace Policy prior to sending out? This can be reshared with Jenifer for her approval before sending. Please let me know if there are any further questions or if additional clarification is needed. *Christa Carter-Mark* *Sr. Human Resources Manager - East* *christa.cartermark@thekey.com * TheKey.com [image: TheKey] *I'm sending this email during my designated work hours; please don't feel obligated to respond outside of your own. Please allow 24-48 hours for a response, excluding weekends.* On Tue, May 21, 2024 at 10:51=E2=80=AFPM Audra Williams = wrote: > Thank you, Christa! > > I have a few clarifying questions and maybe you have already addressed > these, but I am coming in at the tail end and wanted to make sure I was > aligned with everyone. > > - Is this for current CG's or all new hires that we bring on? > - Am I reading this correctly that the field team would need to send > the above to CG's through email set to read receipt? How would we the= n > track this to prove it was sent and acknowledged if OHS asks for this? > - Could we consider sending these out via Docusign or PandaDoc to the > CG's? We could ask for an acknowledgement signature, but we could also= pull > a report that indicates that the CG opened the email. > - Can we remove Julia Watthey from the Emergency Preparedness > Checklist, Client Care & CG Planning Policy as she no longer works wit= h us? > - Can we have someone sign as the approver for the Respect in the > Workplace Policy prior to sending out? > > > Best, > > On Tue, May 21, 2024 at 5:07=E2=80=AFPM Christa Carter-Mark christa.cartermark@thekey.com> wrote: > >> Dear Team, >> >> In accordance with Alberta=E2=80=99s Occupational Health and Safety (OHS= ) >> requirements, we have