There are two smaller conference rooms on opposite ends of the second floor
(~7 seats). There are two tiny rooms, labeled as "phone booth" for privacy
calls. No washrooms on the second floor. The rest of the office is an open
space.
There's the main kitchen in the basement and a smaller one on the main
floor - is this space shared?
Taneshia Persaud, RPN, GCP
General Manager - Toronto
1-855-526-2702 ext. 281
Mavencare
On Sun., Mar. 20, 2022, 11:13 a.m. Audra Williams, <
audraw@homecareassistance.com> wrote:
> We are splitting the cleaning bill with Maventech, so I am not sure of all
> the cleaning rules. I will reach out to Vince and cc you on the email to
> see if we can find out.
>
> We have leased the entire second floor. Is there a conference room on
> the second floor? Curious to the set up.
>
> Best,
>
> On Sat, Mar 19, 2022 at 4:34 PM Taneshia Persaud <
> taneshia.persaud@mavencare.com> wrote:
>
>> Really glad I did go; very surprised to see it myself! Vince didn't know
>> when they came in, only that it used to be a couple times a week. Are
>> we/staff or the cleaning company responsible for emptying garbages,
>> cleaning the microwave and fridge, etc. (trying to figure out office rules).
>>
>> There are several conference rooms on the main floor; are these for
>> HCA/TheKey, Maaventech or shared use? Vince mentioned the second floor is
>> half or all for HCA/TheKey. Apparently there is a room in the basement
>> setup for clinical training, is this still the case?
>>
>> Regarding reaching out to the cleaning company - consider it done.
>>
>> Thank you for navigating this transition.
>>
>> Warm regards,
>>
>> Taneshia Persaud, RPN, GCP
>> General Manager - Toronto
>> 1-855-526-2702 ext. 281
>> Mavencare
>>
>> On Sat., Mar. 19, 2022, 7:12 p.m. Audra Williams, <
>> audraw@homecareassistance.com> wrote:
>>
>>> Thank you for going to check out the space, Taneshia!
>>>
>>> Please ask the team to bring what they use at home to the office as this
>>> is what we own. We do own some of the office furniture. I would try to
>>> make do with what all you have there and once Timothy can connect with
>>> other offices and see what all that we have, we can make a decision on
>>> what we will need to purchase.
>>>
>>> I am so surprised that it is that dirty when they have cleaners. I am
>>> curious to see if they actually have been cleaning. Aura Clean
>>> Building Maintenance Inc. is the name of the cleaner that they were
>>> using and we are now sharing with Maaventech. Would you be able to reach
>>> out and see if they can come and do a deep clean?
>>>
>>> I will connect with Vince to see if the employees can come get their
>>> belongings.
>>>
>>> We use a system called Concur for expense reporting. Here
>>> <https://docs.google.com/presentation/d/1_I9ZpVLSR51ITqOr_puVTBA6QvPkkamb/edit?usp=sharing&ouid=116103448754908893534&rtpof=true&sd=true> is
>>> the overview and directions. If you have any questions regarding this,
>>> please email expense-support@thekey.com.
>>>
>>> Best,
>>>
>>> On Fri, Mar 18, 2022 at 3:38 PM Taneshia Persaud <
>>> taneshia.persaud@mavencare.com> wrote:
>>>
>>>> Just giving you an update -- the tech team were told the hardware is
>>>> Mavencare’s property; they removed all the monitors, chargers, cables, etc.
>>>> from the second floor. When I first got to the office I noticed each
>>>> meeting room had an iPad. I will have to double check next week if they
>>>> took those too. The tech team ask that we tell our staff to bring in all
>>>> the equipment that was sent to them at home.
>>>>
>>>> Note there are some office chairs with parts that do not work or are
>>>> missing, a few need replacing or throwing out. Some desks had pen holders,
>>>> laptop stands, staplers, desk organizers, etc., most did not. Will probably
>>>> need to buy some office supplies like white board markers, etc.
>>>>
>>>> The office was dusty and dirty; desks had dust on them, cob webs in the
>>>> windows - definitely needs a good once over!
>>>>
>>>> I reached out to Vince regarding some lights that were burnt out.
>>>> Please refer to attach image for thread. The office got pretty hot earlier
>>>> in the day, not sure who we would speak to regarding this. Did not notice a
>>>> thermostat on the second floor, but saw one employee had a fan and the
>>>> other a heater.
>>>>
>>>> There are a lot of employee items that were left behind - some drawers
>>>> were locked, not sure if they were assigned to current or past workers.
>>>> Some left shoes behind.
>>>>
>>>> I had a question regarding expenses - in the past we would update the
>>>> monthly expense sheet and submit it - is that the same as with HCA/TheKey?
>>>>
>>>> With thanks,
>>>>
>>>> Taneshia Persaud, RPN, GCP
>>>> General Manager - Toronto
>>>> 1-855-526-2702 ext. 281
>>>> Mavencare
>>>>
>>>> On Fri., Mar. 18, 2022, 2:15 p.m. Taneshia Persaud, <
>>>> taneshia.persaud@mavencare.com> wrote:
>>>>
>>>>> Not sure for the TO-based NY employees, but here is my team:
>>>>>
>>>>> *Inna L:* Laptop, monitor, keyboard, laptop stand + headset.
>>>>>
>>>>> *Arockia A:* Laptop, monitor, laptop stand + headset.
>>>>>
>>>>> *Greg S:* not sure, today is his day off.
>>>>>
>>>>> *Taneshia P:* laptop.
>>>>>
>>>>> [image: logo] <https://mavencare.com/>
>>>>>
>>>>> *Taneshia Persaud*, RPN, GCP General Manager - Toronto
>>>>>
>>>>> (416) 855-2333 ext. 281
>>>>>
>>>>> Mavencare <https://mavencare.com/>
>>>>>
>>>>>
>>>>> This message may contain confidential health information that is
>>>>> privileged and legally protected from disclosure by the Health Insurance
>>>>> Portability and Accountability Act of 1996 ("HIPAA"). This information is
>>>>> intended only for the use of the individual or entity named above. If you
>>>>> are not the intended recipient, you are hereby notified that reading,
>>>>> disseminating, disclosing, distributing, copying, acting upon or otherwise
>>>>> using the information contained in this email is strictly prohibited. If
>>>>> you have received this information in error, please notify the sender
>>>>> immediately by replying to this email and delete or destroy the related
>>>>> message.
>>>>>
>>>>>
>>>>> On Fri, Mar 18, 2022 at 1:50 PM Audra Williams <
>>>>> audraw@homecareassistance.com> wrote:
>>>>>
>>>>>> That is a great question! Let me clarify exactly what we bought. I
>>>>>> am assuming you would bring what you had at home to the office to use.
>>>>>>
>>>>>> What all do you and the team members have at home?
>>>>>>
>>>>>> Audra Williams
>>>>>> Director of Business Support
>>>>>> *Please note my email has changed:*
>>>>>> audraw@TheKey.com
>>>>>> <https://brand.thekey.com/esg/Audra.Williams@TheKey.com>
>>>>>> (425) 757-7027
>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>>
>>>>>> On Mar 18, 2022, at 10:48 AM, Taneshia Persaud <
>>>>>> taneshia.persaud@mavencare.com> wrote:
>>>>>>
>>>>>>
>>>>>> Hi Audra - Happy Friday!!
>>>>>>
>>>>>> I'm at the office, and it will definitely need cleaning before the
>>>>>> 30th.
>>>>>>
>>>>>> Do you know if the staff can use the equipment that's here (is it
>>>>>> Mavencare's property?) or will HCA be providing hardware (i.e., tables,
>>>>>> monitors, chairs etc.)? The tech team that is here said it is Mavencare and
>>>>>> will be moving them downstairs.
>>>>>>
>>>>>> Thank you.
>>>>>>
>>>>>> Best,
>>>>>>
>>>>>> [image: logo] <https://mavencare.com/>
>>>>>>
>>>>>> *Taneshia Persaud*, RPN, GCP General Manager - Toronto
>>>>>>
>>>>>> (416) 855-2333 ext. 281
>>>>>>
>>>>>> Mavencare <https://mavencare.com/>
>>>>>>
>>>>>>
>>>>>> This message may contain confidential health information that is
>>>>>> privileged and legally protected from disclosure by the Health Insurance
>>>>>> Portability and Accountability Act of 1996 ("HIPAA"). This information is
>>>>>> intended only for the use of the individual or entity named above. If you
>>>>>> are not the intended recipient, you are hereby notified that reading,
>>>>>> disseminating, disclosing, distributing, copying, acting upon or otherwise
>>>>>> using the information contained in this email is strictly prohibited. If
>>>>>> you have received this information in error, please notify the sender
>>>>>> immediately by replying to this email and delete or destroy the related
>>>>>> message.
>>>>>>
>>>>>>
>>>
>>> --
>>> Audra Williams
>>> Director of Business Support
>>> *Please note my email has changed:*
>>> audraw@TheKey.com
>>> <https://brand.thekey.com/esg/Audra.Williams@TheKey.com>
>>> (425) 757-7027
>>> TheKey.com <https://www.thekey.com/>
>>> [image: TheKey] <https://homecareassistance.com/>
>>>
>>
>
> --
> Audra Williams
> Director of Business Support
> *Please note my email has changed:*
> audraw@TheKey.com <https://brand.thekey.com/esg/Audra.Williams@TheKey.com>
> (425) 757-7027
> TheKey.com <https://www.thekey.com/>
> [image: TheKey] <https://homecareassistance.com/>
>