Hi Brittany/Jessica,
Hope you've been well. Are you able to provide some guidance on potential
risk with our current practices outlined below? Any insights you have
would be appreciated.
From: Sandra Daoust <sdaoust@homecareassistance.com>
Date: Wed, Feb 16, 2022 at 10:04 AM
Subject: Source deduction forms
To: Timothy Thomas <tt@homecareassistance.com>
Cc: Joey Taylor <joey.taylor@homecareassistance.com>
Good morning Tim,
As discussed this morning, it has come to my attention that new employees
should be completing two forms upon being hired to determine their source
deductions (TD-1 for Canada and TP-1015.3-V for Quebec). Currently our
payroll system is set up to have statutory deductions removed at the base
level. If any employee wants more, they advise us and we adjust
accordingly. I did some digging, and the CRA says that everyone should be
completing these forms when hired. We are not currently doing that. I have
spoken to Joey as well and we are wondering:
1) Is this mandatory? Do all employees have to fill these out?
2) Should we now include them in our hiring package for caregivers?
3) If it is mandatory, do we need to go back and have existing employees
now fill them out?
The forms will be very complicated for our caregivers to complete. The
majority won't know what they are and what they are for.
I would appreciate some guidance on this so that we can take the right
steps.
Thanks.
Sandra
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