Hi Ethan,
HCLs do not have gas cards; they are given a monthly vehicle stipend.
If/when we are ready to go on a mileage reimbursement for Canadians, please
consider the CRA guidelines.
- 68¢ per kilometre for the first 5,000 kilometres driven
- 62¢ per kilometre driven after that
https://www.canada.ca/en/revenue-agency/services/tax/businesses/topics/payroll/benefits-allowances/automobile/automobile-motor-vehicle-allowances/automobile-allowance-rates.html
Best regards,
Matt
Matt Vijayan, B.Sc., MBA, CCPE
Director of Sales, Canada
*Please note my email has changed:*
mvijayan@TheKey.com <Madhu.Vijayan@TheKey.com>
TheKey.com <https://www.thekey.com/>
[image: TheKey] <https://www.thekey.com/>
On Thu, Jan 26, 2023 at 1:25 PM Ethan Stein <ethan.stein@thekey.com> wrote:
> Somewhat unrelated question for you, Matt. Do any of you have a gas card
> from the company? And how are you currently being reimbursed for mileage?
> (I guess that'd be kilometer-age?...) We're making some changes there and
> I want to make sure you all aren't left out in the cold.
>
> Regards,
> Ethan Stein, CFA
> Treasurer
> TheKey.com
> [image: TheKey] <https://homecareassistance.com/>
>
>
> On Thu, Jan 26, 2023 at 8:57 AM Matt Vijayan <mvijayan@thekey.com> wrote:
>
>> Thank you Ethan. Looping @Jackie Summers <jsummers@thekey.com> as well.
>>
>> Best regards,
>>
>> Matt
>>
>> Matt Vijayan, B.Sc., MBA, CCPE
>> Director of Sales, Canada
>> *Please note my email has changed:*
>> mvijayan@TheKey.com <Madhu.Vijayan@TheKey.com>
>>
>> TheKey.com <https://www.thekey.com/>
>> [image: TheKey] <https://www.thekey.com/>
>>
>>
>> On Thu, Jan 26, 2023 at 11:47 AM Ethan Stein <ethan.stein@thekey.com>
>> wrote:
>>
>>> Yes, that's the plan, Matt. I needed to hear from Tim who the Canadian
>>> operations cardholders were/are as the system doesn't tell me that. Now
>>> that I have that information I'll communicate our next steps.
>>>
>>> Regards,
>>> Ethan Stein, CFA
>>> Treasurer
>>> TheKey.com
>>> [image: TheKey] <https://homecareassistance.com/>
>>>
>>>
>>> On Thu, Jan 26, 2023 at 8:08 AM Matt Vijayan <mvijayan@thekey.com>
>>> wrote:
>>>
>>>> Thank you Tim.
>>>>
>>>> @Ethan Stein <ethan.stein@thekey.com> I request you to send an email
>>>> to all Canadian employees with the corporate card regarding the exception.
>>>> I have already provided you with all HCLs who have the card. As you know
>>>> Beth Sparrow has cancelled her AMEX card.
>>>>
>>>> Best regards,
>>>>
>>>> Matt
>>>>
>>>> Matt Vijayan, B.Sc., MBA, CCPE
>>>> Director of Sales, Canada
>>>> *Please note my email has changed:*
>>>> mvijayan@TheKey.com <Madhu.Vijayan@TheKey.com>
>>>>
>>>> TheKey.com <https://www.thekey.com/>
>>>> [image: TheKey] <https://www.thekey.com/>
>>>>
>>>>
>>>> On Thu, Jan 26, 2023 at 8:35 AM Timothy Thomas <tt@thekey.com> wrote:
>>>>
>>>>> Good morning Ethan,
>>>>>
>>>>> I'm the only employee holding a card on the operations team.
>>>>>
>>>>> Thanks
>>>>>
>>>>> On Thu, Jan 19, 2023 at 10:15 PM Angie Markwell <
>>>>> angie.markwell@thekey.com> wrote:
>>>>>
>>>>>> Thanks Ethan
>>>>>>
>>>>>> On Thu, Jan 19, 2023 at 11:57 AM Ethan Stein <ethan.stein@thekey.com>
>>>>>> wrote:
>>>>>>
>>>>>>> That's correct, for the near future. Due to the way you would have
>>>>>>> to make payments and the difficulty we have reimbursing Canadians in a
>>>>>>> timely fashion there is some underlying set up that needs to be resolved
>>>>>>> before we implement the policy for Canada. Adding Tim on the thread as
>>>>>>> well as I'm happy to send a communication but need to understand who all is
>>>>>>> impacted. @Ashley Mirone <amirone@thekey.com> or @Timothy Thomas
>>>>>>> <tt@thekey.com>, do either of you have a known list of who has a
>>>>>>> card in Canada? As we often don't have Canadian addresses associated with
>>>>>>> the Amex cards I don't know I have the appropriate population. I'd like to
>>>>>>> avoid a broad communication as I think that will be confusing.
>>>>>>>
>>>>>>> And +Angie Markwell <angie.markwell@thekey.com> just for visibility.
>>>>>>>
>>>>>>> Regards,
>>>>>>> Ethan Stein, CFA
>>>>>>> Treasurer
>>>>>>> TheKey.com
>>>>>>> [image: TheKey] <https://homecareassistance.com/>
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Jan 19, 2023 at 8:49 AM Matt Vijayan <mvijayan@thekey.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi Ethan,
>>>>>>>>
>>>>>>>> I heard from another source that there are no changes to the
>>>>>>>> Canadian AMEX process for now. I just wanted to confirm with you directly.
>>>>>>>> Can we provide something in writing to the Canadian HCLs?
>>>>>>>>
>>>>>>>> Best regards,
>>>>>>>>
>>>>>>>> Matt
>>>>>>>>
>>>>>>>> Matt Vijayan, B.Sc., MBA, CCPE
>>>>>>>> Director of Sales, Canada
>>>>>>>> *Please note my email has changed:*
>>>>>>>> mvijayan@TheKey.com <Madhu.Vijayan@TheKey.com>
>>>>>>>>
>>>>>>>> TheKey.com <https://www.thekey.com/>
>>>>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>>>>
>>>>>>>
>>>>>
>>>>> --
>>>>> Tim Thomas
>>>>> Head of Canada Division
>>>>> *Please note my email has changed:*
>>>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>>>> (514) 591-9387
>>>>> TheKey.com <https://www.thekey.com/>
>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>
>>>>