Re: ANNOUNCEMENT: MILEAGE REIMBURSEMENT POLICY REMINDER: GAS CARDS OBSOLETE AND PERMANENTLY CLOSED

--00000000000023b9df05f433abee Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Yes, no question about that. Gerri, adding you so that you can make sure Canada mileage reimbursement is setup appropriately and updated for the new '23 changes. On Wed, Feb 8, 2023 at 9:31 AM Matt Vijayan wrote: > TheKey needs to follow the CRA guidelines. I=E2=80=99m in Vancouver toda= y and the > gas price is close to $2/litre and expected to go $2.50 by summer. > > Copying Ashley and Matt N. > > Best regards, > > Matt > > Matt Vijayan > Director of Sales, Canada > > *Please note my email has changed:* > mvijayan@TheKey.com > (905) 592-0085 > TheKey.com > [image: TheKey] > > On Feb 8, 2023, at 8:46 AM, Timothy Thomas wrote: > > =EF=BB=BF > Hey Matt, > > I see the announcement says 61c / km, looks like CRA's new guidelines for > 2023 are 68c for the first 5000km and 62c there after. Im rolling this ou= t > the the CSMs and this came up....thoughts? > > ---------- Forwarded message --------- > From: Julia Watthey > Date: Fri, Jan 27, 2023 at 7:12 PM > Subject: ANNOUNCEMENT: MILEAGE REIMBURSEMENT POLICY REMINDER: GAS CARDS > OBSOLETE AND PERMANENTLY CLOSED > To: > > > > > > MILEAGE REIMBURSEMENT POLICY REMINDER: > > GAS CARDS OBSOLETE AND PERMANENTLY CLOSED > > > The Operations and Sales teams are reminding all corporate and field > employees in the U.S. and Canada of the Mileage Reimbursement policy for > the company=E2=80=99s vehicle and gasoline use programs. Effective Januar= y 1, 2023, > the company=E2=80=99s vehicle policy > > was replaced with the mileage reimbursement program, and gas cards became > obsolete. When traveling for business via personal car, all team members > should submit for mileage reimbursement instead of using a gas card. > > > A reminder that all company gas cards are no longer operational and are > permanently closed. Additionally, the purchase (or approval of the > purchase) of gasoline for reimbursement will no longer be permitted. For > those who use gas cards or receive reimbursement for fuel expenditures, y= ou > will now submit mileage on your Concur > expense report and be paid > $.655 per mile for the U.S., or follow the Canadian process if residing i= n > Canada. > > > TheKey is pleased to underscore the cost savings and efficiency modeling > of the Mileage Reimbursement program that nets a greater in-pocket > take-home than direct reimbursement for fuel. The Mileage Reimbursement > policy provides the money for fuel plus money towards the wear and tear, = or > depreciation, on your car. For those with electric vehicles, there is an > even greater in-pocket take-home than submitting a reimbursement for the > cost of gasoline. > > > To better assist your mileage tracking, Concur > is integrated with these > apps: Motus, Triplog, and Miles Consultancy Limited. There is also the > Concur Drive feature in the Concur > app for recording trips. > Team members can learn how to access this feature by clicking here > . > > > Team members who previously used gas cards or received approval for > gasoline expense reimbursement should become familiar with the process of > submitting mileage through the Concur > Single Sign-on (SSO) > website. Steps to complete Mileage Reimbursement within Concur were > detailed in the previous communication on this topic and can be found by > clicking on this link here > > . > > > U.S. Example: > > - > > For a 25 mile round trip for work to visit a prospective client, submi= t > the mileage on your expense report at $0.655 per mile (or 25 x $0.65 = =3D > $16.37). > - > > An average car uses approximately 25 miles/gallon in fuel efficiency. > To replenish the fuel used on this trip will be about one gallon of > gasoline at approximately $3.37 per gallon. > - > > You're no longer directly reimbursed for the gasoline, but will net > $16.37, ahead by $13.00 ($16.37 - $3.37 =3D $13.00, or the Mileage > Calculation Minus the Cost of Gas). > - > > Previously, team members would have paid $3.37 for a gallon of fuel > and then been reimbursed the same amount ($3.37 - $3.37 =3D $0.00) to = break > even. > > > Canada Example: > > Canada is slated to operationalize the Concur > mileage reimbursement tool > in March 2023. Until then, the Canada team should use this Expense Report > Template > > to log and submit expenses for reimbursement. Once completed, send to > Canada Director of Sales Matt Vijayan at mvijayan@thekey.com for approval > and local reimbursement. The Canada Revenue Agency > guidelines provide a > payout of CAD 61 cents per kilometer. > > > Thank you for your cooperation as we streamline and build better > efficiencies at TheKey! > > > -- > > Best Regards, > Julia Natasha Watthey, MBA > Director, Corporate Communications > TheKey > > www.thekey.com > --- > > > > -- > Tim Thomas > Head of Canada Division > *Please note my email has changed:* > tt@TheKey.com > (514) 591-9387 > TheKey.com > [image: TheKey] > > --00000000000023b9df05f