Confirming Terence and I connected last night. I've added my thoughts in
before this AM. I see a few pending items in the comments that need
resolution.
Overall, strong first draft! Germaine/Terence, after you connect on the
pending comment pieces, let me know and I'm happy to hop back in for review.
JLA
On Tue, Apr 25, 2023 at 11:18 AM Timothy Thomas <tt@thekey.com> wrote:
> In agreement with your recommendation around % approvals for new hires.
>
> On Tue, Apr 25, 2023 at 11:23 AM Terence Barfield <tbarfield@thekey.com>
> wrote:
>
>> One correction to the paragraph that starts, "In conjunction...", it
>> should have said all accrued vacation *pay* (not time). Any accrued and
>> unused vacation time would be forfeit as well since a new annual accrual
>> would become available as of June 1st.
>>
>> Terence Barfield, CEBS (Compliant)
>> Senior Manager Benefits
>> **** Upcoming Out of Office Alert: Friday (4/28) ****
>>
>>
>> On Tue, Apr 25, 2023 at 11:19 AM Terence Barfield <tbarfield@thekey.com>
>> wrote:
>>
>>> Good Morning All - Some additional items based on feedback provided thus
>>> far during the review process:
>>>
>>> - Exceptions to this policy
>>> @Shameema Cadersaibe <shameema.cadersaibe@thekey.com> comment in
>>> document: "Assuming all employees who already have higher % of vacation as
>>> per their Employment agreement won't change"
>>> - Shameema, please provide a list of all exceptions that have been
>>> written into existing employment agreements to include name and what
>>> exception was made (i.e. additional time off and/or higher accrual
>>> percentage) so we can have a consolidated list for everyone's visibility.
>>> - I'd recommend that ANY future exceptions that are desired would
>>> need to be approved BEFORE being included in an employment agreement with
>>> the approvers being the Head of HR and Executive Leader of the person (e.g.
>>> Angie Markwell or Paul Kahn). @Jennifer Winters
>>> <jennifer.winters@thekey.com> @Jennifer Allen <jallen@thekey.com> @Timothy
>>> Thomas <tt@thekey.com> - thoughts?
>>> - Vacation Pay schedule was adjusted to pay 6% as of 3 years. This
>>> change is consistent with our direction of building the policy to the least
>>> common denominator so as to have a universal policy for all of our Canadian
>>> corporate and field support team members.
>>> This was adjusted
>>>
>>> In conjunction with the launch of this policy, all accrued vacation time
>>> would be paid out in the first pay period following the new policy's
>>> effective date of 6/1. Vacation pay accruals would be discontinued as of
>>> 5/31 unless a team member elects to have the accrual continue as allowed by
>>> the new policy. For those that do not elect for an accrual, their vacation
>>> pay would be included in each paycheck as the vacation pay scheduled
>>> included herein.
>>>
>>> At this point, I'm extending the review group of this policy to include
>>> Legal @Steve Koyanagi <skoyanagi@thekey.com> and Payroll @Germaine
>>> Daniels <germaine.daniels@thekey.com> for their review, questions
>>> and/or feedback.
>>>
>>> Thanks,
>>> Terence Barfield, CEBS (Compliant)
>>> Senior Manager Benefits
>>> **** Upcoming Out of Office Alert: Friday (4/28) ****
>>>
>>>
>>> https://docs.google.com/document/d/1B0uZK7B4TaJkWzSckQYmvm-U3rcy_HFdUn9iWhmSdOA/edit?usp=sharing
>>>
>>> On Mon, Apr 24, 2023 at 4:28 PM Timothy Thomas <tt@thekey.com> wrote:
>>>
>>>> Looks good to me. Exactly what we discussed.
>>>>
>>>> Thank you Terence.
>>>>
>>>> On Mon, Apr 24, 2023 at 2:58 PM Terence Barfield <tbarfield@thekey.com>
>>>> wrote:
>>>>
>>>>> Please find the attached DRAFT policy for your review and input.
>>>>> This would be applicable to all Canada-based corporate and field
>>>>> support team members (anyone that is not a caregiver).
>>>>>
>>>>> I look forward to your feedback!
>>>>>
>>>>> Terence Barfield, CEBS (Compliant)
>>>>> Senior Manager Benefits
>>>>> **** Upcoming Out of Office Alert: Friday (4/28) ****
>>>>>
>>>>>
>>>>> https://docs.google.com/document/d/1B0uZK7B4TaJkWzSckQYmvm-U3rcy_HFdUn9iWhmSdOA/edit?usp=sharing
>>>>>
>>>>
>>>>
>>>> --
>>>> Tim Thomas
>>>> Head of Canada Division
>>>> *Please note my email has changed:*
>>>> tt@TheKey.com <tt@thekey.com>
>>>> (514) 591-9387
>>>> TheKey.ca <https://www.thekey.ca/>
>>>> [image: TheKey] <https://www.thekey.com/>
>>>>
>>> --
> Tim Thomas
> Head of Canada Division
> *Please note my email has changed:*
> tt@TheKey.com <tt@thekey.com>
> (514) 591-9387
> TheKey.ca <https://www.thekey.ca/>
> [image: TheKey] <https://www.thekey.com/>
>
--
Jennifer AllenSr. Director of Human Resources and Training
TheKey