Re: Canadian Contracts - Confirmation Required 3/21

Pinged you on chat - but following up to the original thread. We are
looking for each of you to confirm the list below for your location by *EOD
Wednesday, March 26th*. Please let us know if you have any questions!

https://docs.google.com/spreadsheets/d/14lYfz9n_YdWyE_m8CJvLk0dYOEcobhdX/edit?gid=1960527854#gid=1960527854

   - Confirm all contracts under each location (providence)
   - Confirm if they are active or will be terminated
   - Confirm which are government

*Location* *GM* *Confirmed*
Toronto, Oakville, & Waterloo Timon Page No
Montreal Joey Taylor No
Calgary Chuck Terlesky No
Winnipeg Dennis Fancy No
Vancouver Sharon Speirs Yes

On Tue, Mar 25, 2025 at 11:12 AM Alyson Rohane <alyson.rohane@thekey.com>
wrote:

> Thank you, Sharon! We have closed out Vancouver on our end.
>
> On Tue, Mar 25, 2025 at 11:09 AM Sharon Speirs <sspeirs@thekey.com> wrote:
>
>> Vancouver is correct as VCH requires the 90 day notice
>>
>> Sharon, Speirs
>>
>> General Manager
>>
>> Vancouver, BC
>>
>> Office: 778.279.3634
>>
>> sspeirs@thekey.com
>>
>> TheKey.ca   <https://thekey.ca/>
>>
>> [image: TheKey]
>>
>>
>>
>>
>>
>>
>>
>> On Tue, Mar 25, 2025 at 10:52 AM Alyson Rohane <alyson.rohane@thekey.com>
>> wrote:
>>
>>> Hi, @Joey Taylor <joey.taylor@thekey.com>, @Sharon Speirs
>>> <sspeirs@thekey.com> @Chuck Terlesky <cterlesky@thekey.com> @Timon Page
>>> <timon.page@thekey.com> @Dennis Fancy <dfancy@thekey.com> -
>>>
>>> Following up with you all on the Canadian contracts. Does the list on
>>> the spreadsheet below include all revenue driven contracts with the
>>> government ones called out? These require a 90 day notice and we do not
>>> want to miss any when we send out the notice communication.
>>>
>>> Additionally, these notices are being drafted by the legal team but will
>>> be sent out by each of you via email and mail by this Friday to ensure we
>>> are meeting the deadline.
>>>
>>>
>>> https://docs.google.com/spreadsheets/d/14lYfz9n_YdWyE_m8CJvLk0dYOEcobhdX/edit?gid=1960527854#gid=1960527854
>>>
>>> On Fri, Mar 21, 2025 at 10:10 AM Timothy Thomas <tt@thekey.com> wrote:
>>>
>>>> Yes we have registered mail with Canada Post. We will use this method
>>>> when sending out the letters. Thanks Tammi!
>>>>
>>>> On Fri, Mar 21, 2025 at 11:40 AM Tammi Franzese <
>>>> tammi.franzese@thekey.com> wrote:
>>>>
>>>>> Good Morning Tim,
>>>>>
>>>>> Legal is happy to help draft a termination letter template that the
>>>>> GMs can complete and mail/email. The letter will meet legal requirements
>>>>> but I imagine you and or the GMs may want to add a personal touch. It'll be
>>>>> fine for you/GMs to add language to the letter as long as the verbiage
>>>>> Legal provides remains. We'll get a draft to Sharon per your instructions,
>>>>> hopefully by the end of day Monday.
>>>>>
>>>>> Does Canada have something equivalent to U.S. certified mail, where
>>>>> there is proof that the recipient received the mail? Legal sends
>>>>> important communications via certified mail and has used the receipt as
>>>>> evidence in litigation. If you have that ability, I strongly suggest the
>>>>> term notices are sent via that method and the receipts are saved in your
>>>>> records, along with a copy to Legal.
>>>>>
>>>>> Feel free to contact me if you have any questions, glad to discuss.
>>>>>
>>>>> Thank you,
>>>>>
>>>>> Tammi Franzese
>>>>>
>>>>> Senior Corporate Paralegal | TheKey
>>>>>
>>>>> Mobile: 123.456.7890
>>>>>
>>>>> <http://www.thekey.com>
>>>>>
>>>>>
>>>>>
>>>>> On Fri, Mar 21, 2025 at 10:43 AM Timothy Thomas <tt@thekey.com> wrote:
>>>>>
>>>>>> Hi Alyson,
>>>>>>
>>>>>> I'm including my GM's to review the list of contracts and ensure
>>>>>> we've accurately identified the notice period. I won't have time to review
>>>>>> all of those today before I head out today.
>>>>>>
>>>>>> GM's please review Alyson's email below and ensure the spreadsheet is
>>>>>> accurate. Please complete by March 26th EOD at the latest. This is for the
>>>>>> amalgamation of our individual Canadian entities into one federal company.
>>>>>>
>>>>>>
>>>>>>    1. Do we have all contracts for each providence location
>>>>>>    documented? - GMs to confirm
>>>>>>    2. Are the government contracts with their notice timelines
>>>>>>    included accurately? GMs to confirm
>>>>>>    3. Who would you like to draft the notice communication (legal,
>>>>>>    GMs)? Legal please.
>>>>>>    4. Who would you like to send the notices? I'll leave this
>>>>>>    decision to the GMs. Perhaps there are certain accounts that they would
>>>>>>    prefer to send the notice (ex: VCH).
>>>>>>    5. Are the notices being sent via mail and email? I think both
>>>>>>    would be ideal.
>>>>>>    6. If yes, does it make sense to have someone from the team to
>>>>>>    mail out in Canada. Yes we can do this locally.
>>>>>>
>>>>>> Thanks!
>>>>>> Tim
>>>>>>
>>>>>> On Thu, Mar 20, 2025 at 5:42 PM Alyson Rohane <
>>>>>> alyson.rohane@thekey.com> wrote:
>>>>>>
>>>>>>> Hi, @Timothy Thomas <tt@thekey.com> -
>>>>>>>
>>>>>>> As discussed earlier in our chat, we are looking for you and your
>>>>>>> team to confirm that the contracts listed in the workbook for each Canadian
>>>>>>> location accurately represent all outstanding contracts, with particular
>>>>>>> attention to government contracts and their notice timelines. To stay on
>>>>>>> track with the go-live date of July 1st, our deadline to provide a 90-day
>>>>>>> notice to government contracts is on April 2nd. We are looking to have all
>>>>>>> communication sent out by Friday, March 28th. Can you please address the
>>>>>>> questions outlined below by *EOB tomorrow*? (due to your PTO
>>>>>>> starting Saturday)
>>>>>>>
>>>>>>> Please feel free to reach out with any questions! Happy to set some
>>>>>>> time to talk through anything needed.
>>>>>>>
>>>>>>>
>>>>>>> https://docs.google.com/spreadsheets/d/14lYfz9n_YdWyE_m8CJvLk0dYOEcobhdX/edit?gid=1960527854#gid=1960527854
>>>>>>>
>>>>>>>    1. Do we have all contracts for each providence location
>>>>>>>    documented?
>>>>>>>    2. Are the government contracts with their notice timelines
>>>>>>>    included accurately?
>>>>>>>    3. Who would you like to draft the notice communication (legal,
>>>>>>>    GMs)?
>>>>>>>    4. Who would you like to send the notices?
>>>>>>>    5. Are the notices being sent via mail and email?
>>>>>>>    6. If yes, does it make sense to have someone from the team to
>>>>>>>    mail out in Canada
>>>>>>>
>>>>>>> Kindly --
>>>>>>>
>>>>>>> *Alyson Rohane*
>>>>>>>
>>>>>>> Continuous Improvement Analyst 3 | TheKey
>>>>>>>
>>>>>>> <http://www.thekey.com>
>>>>>>>
>>>>>>>
>>>
>>> --
>>>
>>> *Alyson Rohane*
>>>
>>> Continuous Improvement Analyst 3 | TheKey
>>>
>>> <http://www.thekey.com>
>>>
>>>
>
> --
>
> *Alyson Rohane*
>
> Continuous Improvement Analyst 3 | TheKey
>
> <http://www.thekey.com>
>
>

-- 

*Alyson Rohane*

Continuous Improvement Analyst 3 | TheKey

<http://www.thekey.com>