Re: Canadian Contracts - Confirmation Required 3/21

Good Morning,

We do not have access to the spreadsheet. I just requested.

Thank you,

On Fri, Mar 21, 2025 at 11:40 AM Tammi Franzese <tammi.franzese@thekey.com>
wrote:

> Good Morning Tim,
>
> Legal is happy to help draft a termination letter template that the GMs
> can complete and mail/email. The letter will meet legal requirements but I
> imagine you and or the GMs may want to add a personal touch. It'll be fine
> for you/GMs to add language to the letter as long as the verbiage Legal
> provides remains. We'll get a draft to Sharon per your instructions,
> hopefully by the end of day Monday.
>
> Does Canada have something equivalent to U.S. certified mail, where there
> is proof that the recipient received the mail? Legal sends
> important communications via certified mail and has used the receipt as
> evidence in litigation. If you have that ability, I strongly suggest the
> term notices are sent via that method and the receipts are saved in your
> records, along with a copy to Legal.
>
> Feel free to contact me if you have any questions, glad to discuss.
>
> Thank you,
>
> Tammi Franzese
>
> Senior Corporate Paralegal | TheKey
>
> Mobile: 123.456.7890
>
> <http://www.thekey.com>
>
>
>
> On Fri, Mar 21, 2025 at 10:43 AM Timothy Thomas <tt@thekey.com> wrote:
>
>> Hi Alyson,
>>
>> I'm including my GM's to review the list of contracts and ensure we've
>> accurately identified the notice period. I won't have time to review all of
>> those today before I head out today.
>>
>> GM's please review Alyson's email below and ensure the spreadsheet is
>> accurate. Please complete by March 26th EOD at the latest. This is for the
>> amalgamation of our individual Canadian entities into one federal company.
>>
>>
>>    1. Do we have all contracts for each providence location documented?
>>    - GMs to confirm
>>    2. Are the government contracts with their notice timelines included
>>    accurately? GMs to confirm
>>    3. Who would you like to draft the notice communication (legal, GMs)?
>>    Legal please.
>>    4. Who would you like to send the notices? I'll leave this decision
>>    to the GMs. Perhaps there are certain accounts that they would prefer to
>>    send the notice (ex: VCH).
>>    5. Are the notices being sent via mail and email? I think both would
>>    be ideal.
>>    6. If yes, does it make sense to have someone from the team to mail
>>    out in Canada. Yes we can do this locally.
>>
>> Thanks!
>> Tim
>>
>> On Thu, Mar 20, 2025 at 5:42 PM Alyson Rohane <alyson.rohane@thekey.com>
>> wrote:
>>
>>> Hi, @Timothy Thomas <tt@thekey.com> -
>>>
>>> As discussed earlier in our chat, we are looking for you and your team
>>> to confirm that the contracts listed in the workbook for each Canadian
>>> location accurately represent all outstanding contracts, with particular
>>> attention to government contracts and their notice timelines. To stay on
>>> track with the go-live date of July 1st, our deadline to provide a 90-day
>>> notice to government contracts is on April 2nd. We are looking to have all
>>> communication sent out by Friday, March 28th. Can you please address the
>>> questions outlined below by *EOB tomorrow*? (due to your PTO starting
>>> Saturday)
>>>
>>> Please feel free to reach out with any questions! Happy to set some time
>>> to talk through anything needed.
>>>
>>>
>>> https://docs.google.com/spreadsheets/d/14lYfz9n_YdWyE_m8CJvLk0dYOEcobhdX/edit?gid=1960527854#gid=1960527854
>>>
>>>    1. Do we have all contracts for each providence location documented?
>>>    2. Are the government contracts with their notice timelines included
>>>    accurately?
>>>    3. Who would you like to draft the notice communication (legal,
>>>    GMs)?
>>>    4. Who would you like to send the notices?
>>>    5. Are the notices being sent via mail and email?
>>>    6. If yes, does it make sense to have someone from the team to mail
>>>    out in Canada
>>>
>>> Kindly --
>>>
>>> *Alyson Rohane*
>>>
>>> Continuous Improvement Analyst 3 | TheKey
>>>
>>> <http://www.thekey.com>
>>>
>>>

-- 

Joey Taylor

*Directeur Général/**General Manager*

514-907-5065

TheKey.ca   <https://thekey.ca/>

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