Re: Novia Scotia employees being hired in Montreal Payroll

Hi Michael,

Just wanted to clarify my previous email regarding hiring Nova Scotia
employees into the Montreal payroll.

I mentioned involving you specifically because of your connection with
KPMG, as setting up the WCB rate and a new account will likely require
their assistance.

Thanks,

Germaine DanielsPayroll Director
germaine.daniels@thekey.com
Phone: 562-380-3662
TheKey.com


On Mon, May 19, 2025 at 2:29 PM Michael Jichetti <
michael.jichetti@thekey.com> wrote:

> Hi
>
> Hope all is well. Unfortunately i really don't know anything about
> workers compensation. Is this something HR would handle?
>
> On Mon, May 19, 2025 at 4:30 PM Germaine Daniels <
> germaine.daniels@thekey.com> wrote:
>
>> Hi Tim,
>> During a conversation with Irin she mentioned that you were inquiring
>> about hiring Nova Scotia employees into Montreal payroll.
>>
>> Below we have outlined the next steps for hiring Nova Scotia employees
>> to the Montreal payroll.
>>
>> First, the WCB setup and rate, will need to be established. Therefore,
>> you would need to work with KPMG to establish the Nova Scotia relevant
>> rate and establish a new account under the Montreal Caregivers payroll.
>> (Unfortunately. I do not have direct contact with KPMG nor am I authorized
>> so maybe this is something you can work with @Michael Jichetti
>> <michael.jichetti@thekey.com> as this is Workers Compensation.
>>
>> Regarding CRA regulations, their taxation is based on the employee's
>> Province of Employment, which is what appears on their T4 form. The
>> Province of Employment is determined by factors such as whether they report
>> to a physical work location, and if not, where the head office or payroll
>> is based. It's important to note that while employees might be taxed based
>> on a different province than where they live (which can occur with remote
>> work), WCB regulations may vary. Therefore, you should contact WCB directly
>> to confirm coverage for each employee.
>>
>> In addition, we need to determine the appropriate department for these
>> employees. @Lyndsey Organ <lyndsey.organ@thekey.com> Can you assist with
>> this? Finally, you will need to ensure that these employees are added to
>> both Clear Care and the Payroll New Hire Sheet.
>>
>> For your reference, here are some notes regarding WCB:
>>
>> * WCB was remitted by Ceridian.
>> * The WCB Annual Return was handled by the Accounting Team.
>> * Under the Toronto Payroll in 2024, the Nova Scotia WCB remittance
>> number was 812319374NW0001, with a remittance frequency of ACCELERATED and
>> a rate of 9.20%.
>>
>> Please let me know if you have any questions about these steps? Also can
>> you share the time frame you plan on launching these changes?
>>
>> Thanks,
>>
>>
>> *Germaine Daniels*
>>
>> Director Payroll | TheKey
>>
>> Email: germaine.daniels@thekey.com
>>
>> Mobile: 562.784.1800
>>
>> <http://www.thekey.com>
>>
>>
>
> --
>
> *Michael Jichetti*
>
> Head of Tax
>
> Email: Michael.Jichetti@thekey.com
>
>
>
> [image: TheKey] <https://homecareassistance.com/>
>