Re: Novia Scotia employees being hired in Montreal Payroll

Hi

Hope all is well. Unfortunately i really don't know anything about
workers compensation. Is this something HR would handle?

On Mon, May 19, 2025 at 4:30 PM Germaine Daniels <
germaine.daniels@thekey.com> wrote:

> Hi Tim,
> During a conversation with Irin she mentioned that you were inquiring
> about hiring Nova Scotia employees into Montreal payroll.
>
> Below we have outlined the next steps for hiring Nova Scotia employees to
> the Montreal payroll.
>
> First, the WCB setup and rate, will need to be established. Therefore,
> you would need to work with KPMG to establish the Nova Scotia relevant
> rate and establish a new account under the Montreal Caregivers payroll.
> (Unfortunately. I do not have direct contact with KPMG nor am I authorized
> so maybe this is something you can work with @Michael Jichetti
> <michael.jichetti@thekey.com> as this is Workers Compensation.
>
> Regarding CRA regulations, their taxation is based on the employee's
> Province of Employment, which is what appears on their T4 form. The
> Province of Employment is determined by factors such as whether they report
> to a physical work location, and if not, where the head office or payroll
> is based. It's important to note that while employees might be taxed based
> on a different province than where they live (which can occur with remote
> work), WCB regulations may vary. Therefore, you should contact WCB directly
> to confirm coverage for each employee.
>
> In addition, we need to determine the appropriate department for these
> employees. @Lyndsey Organ <lyndsey.organ@thekey.com> Can you assist with
> this? Finally, you will need to ensure that these employees are added to
> both Clear Care and the Payroll New Hire Sheet.
>
> For your reference, here are some notes regarding WCB:
>
> * WCB was remitted by Ceridian.
> * The WCB Annual Return was handled by the Accounting Team.
> * Under the Toronto Payroll in 2024, the Nova Scotia WCB remittance number
> was 812319374NW0001, with a remittance frequency of ACCELERATED and a rate
> of 9.20%.
>
> Please let me know if you have any questions about these steps? Also can
> you share the time frame you plan on launching these changes?
>
> Thanks,
>
>
> *Germaine Daniels*
>
> Director Payroll | TheKey
>
> Email: germaine.daniels@thekey.com
>
> Mobile: 562.784.1800
>
> <http://www.thekey.com>
>
>

-- 

*Michael Jichetti*

Head of Tax

Email: Michael.Jichetti@thekey.com



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