Thanks, Tim!
Tim and Chuck,
Toni was able to get Jessica active in Workday so that her email access can
be granted for the start date of 12/12/2022. Jessica should receive a
JumpCloud email to her personal email address the Friday before her start
date. If Jessica does not see the email to activate her work address,
please contact ITsupport@thekey.com.
Shameema has a Canada version contractor agreement and will send it to
Jessica for signature through DocuSign (and will copy Chuck and Tim). If
you want to preview the document before it is sent to Jessica, please
contact Shameema directly.
After the document is signed, Shameema will provide the signed documents to
the HRSC to upload a copy to Workday for record keeping purposes.
Tim/Chuck, you will be on the docusign and will receive the signed copy for
your payment needs. I would encourage you to stay in touch with Ethan and
Seth on how to handle the invoice payments to Jessica directly.
If HR can be of further support, please let us know!
On Wed, Dec 7, 2022 at 9:37 AM Timothy Thomas <tt@thekey.com> wrote:
> Hi Jennifer,
>
> Yes, my intention is to use Jessica Growen as an independent contractor,
> working as a caregiver ambassador until Chandani's return or LOA is sorted
> . My preference would be to have Jessica submit her invoices and be paid
> directly out of the Calgary entity. We've had long delays with Finance AP
> and issues with refused wire transfers to Canadian bank accounts for our
> contractors and HCL's. I believe it makes more sense to use our Canadian
> bank accounts for these payments. I believe this matter is under review
> with Ethan and Seth at the moment.
>
> Please let me know your thoughts.
> Thanks
> Tim
>
> On Wed, Dec 7, 2022 at 11:48 AM Jennifer Allen <jallen@thekey.com> wrote:
>
>> Hi Tim,
>>
>> I read through the thread and have a few questions.
>>
>> You mentioned transferring a current employee or rehiring a previous
>> employee as a contractor.
>>
>> Was the intention to pay the person via the Finance AP Invoice process,
>> or, through an actual employee timesheet? The definition of a 1099
>> contingent worker is someone who is not considered an employee, but rather
>> an independent contractor and is not eligible for company benefits or paid
>> time off.
>>
>> You mentioned an employee, Shyanne Hansen, or a former employee may come
>> back, Jessica Growen may fill the role.
>>
>>
>> - If Shyanne will be filling the role, it will be considered an
>> "internal transfer" and you can change Shyanne's job title and compensation
>> (if needed) so it reflects properly in Workday. When Shyanne transitions
>> back to Staffing Manager, the same process would be followed to ensure we
>> have the correct information reflected in Workday.
>> - If Jessica Growen is selected, and is a 1099 contractor (paid by
>> submitted invoices), we can provide the contractor documents to have
>> Jessica complete. If Jessica is selected as a paid employee, she will need
>> to go through the full background check process and agreement process
>> (likely with some edits for the temporary period described in this thread.
>>
>> Based on your payment and work set-up intention, I've looped in Shameema
>> to help ensure you get the correct documents required and then we can get
>> the person selected in the process in Workday to ensure system access, etc.
>>
>> On Wed, Dec 7, 2022 at 8:23 AM Julie Fletcher <jfletcher@thekey.com>
>> wrote:
>>
>>> I’ll have Tami or Jenn or Toni contact you to see how we can expedite to
>>> get this contractor in? Please give us the name and we can see if the
>>> background check is on file or if we need to start that asap. Toni, can you
>>> see the open req?
>>>
>>> Sent from my iPhone
>>>
>>> On Dec 7, 2022, at 8:19 AM, Timothy Thomas <tt@thekey.com> wrote:
>>>
>>>
>>> Yes we have an ex employee in mind who's already trained and ready to
>>> support.
>>>
>>> I'm not convinced that the LOA will return on the 15th given the
>>> severity of the situation.
>>>
>>>
>>> On Wed, Dec 7, 2022 at 11:00 AM Julie Fletcher <jfletcher@thekey.com>
>>> wrote:
>>>
>>>> The position came through yesterday. Looks like LOA person may return
>>>> 1/15 if I understood that correctly? Do you have someone in mind or local
>>>> temp agency if only needed for short period?
>>>>
>>>> Sent from my iPhone
>>>>
>>>> On Dec 7, 2022, at 7:50 AM, Timothy Thomas <tt@thekey.com> wrote:
>>>>
>>>>
>>>> Hi Julie,
>>>>
>>>> We have submitted a request to open a position in our Calgary /
>>>> Winnipeg office. Our current caregiver ambassador has left on an urgent
>>>> medical leave and we're all set to hire a temporary contractor to fill-in
>>>> in the interim until her return. If you could please expedite this request
>>>> I would greatly appreciate it.
>>>>
>>>> Let me know if you have any questions
>>>> Thanks
>>>> Tim
>>>>
>>>> ---------- Forwarded message ---------
>>>> From: Shameema Cadersaibe <shameema.cadersaibe@thekey.com>
>>>> Date: Wed, Dec 7, 2022 at 10:03 AM
>>>> Subject: Fwd: Contract Employee Needed in Calgary- Position to be opened
>>>> To: Timothy Thomas <tt@thekey.com>
>>>> Cc: Chuck Terlesky <cterlesky@thekey.com>
>>>>
>>>>
>>>> Hi Tim,
>>>>
>>>> Could you please ensure approval so that we don't have any delay in
>>>> moving forward with the temporary role.
>>>>
>>>> Kind regards,
>>>> Shameema Cadersaibe
>>>>
>>>> ---------- Forwarded message ---------
>>>> From: HR Service Center Support <HRServiceCenter@thekey.com>
>>>> Date: Tue, Dec 6, 2022 at 12:14 PM
>>>> Subject: Re: Contract Employee Needed in Calgary- Position to be opened
>>>> To: <cterlesky@homecareassistance.com>
>>>> Cc: <shameema.cadersaibe@thekey.com>, <toni.vivian@thekey.com>
>>>>
>>>>
>>>> Hello Chuck Terlesky,
>>>>
>>>> It goes through approval via Workday. Julie Fletcher, VP of HR,
>>>> approves all new positions for the company. We are pending her approval.
>>>>
>>>>
>>>>
>>>>
>>>> You can follow the progress of your inquiry by clicking this link:
>>>> https://thekey.freshservice.com/helpdesk/tickets/18232
>>>>
>>>>
>>>>
>>>>
>>>> On Tue, 6 Dec 2:59 PM , Chuck <cterlesky@homecareassistance.com>
>>>> wrote:
>>>> Would the leadership approval come from Dawn or Shameema?
>>>>
>>>>
>>>> On Tue, Dec 6, 2022 at 12:02 PM HR Service Center Support <
>>>> HRServiceCenter@thekey.com> wrote:
>>>>
>>>>> Hello Chuck Terlesky,
>>>>>
>>>>> The position has been created. It is pending HR Leadership Approval.
>>>>>
>>>>>
>>>>> 1.888.874.8088
>>>>>
>>>>>
>>>>> You can follow the progress of your inquiry by clicking this link:
>>>>> https://thekey.freshservice.com/helpdesk/tickets/18232
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Tue, 6 Dec 1:59 PM , HR Service Center Support <
>>>>> HRServiceCenter@thekey.com> wrote:
>>>>> Hello Chuck Terlesky,
>>>>>
>>>>> We will get the position created so that it can go through the Workday
>>>>> approval process. Once approved, Toni from TA can open a req and recruit
>>>>> for it. We have cc'd Toni to this email.
>>>>>
>>>>>
>>>>> 1.888.874.8088
>>>>>
>>>>>
>>>>> You can follow the progress of your inquiry by clicking this link:
>>>>> https://thekey.freshservice.com/helpdesk/tickets/18232
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Tue, 6 Dec 1:57 PM , Chuck <cterlesky@homecareassistance.com>
>>>>> wrote:
>>>>> 1)The supervisory Org - will be under me Charles Terlesky
>>>>> 2)Caregiver Ambassador - Contract Position
>>>>> 3)Dec 6 hire date to Jan 15th
>>>>> 4)This will be a contract position (full-time)
>>>>>
>>>>> No TA to recruit - (Not sure with a 1099 is? ) Yes, we may have a
>>>>> current employee Shyanne Hansen or a former employee come back, Jessica
>>>>> Growen.
>>>>>
>>>>> Let me know if you need more information.
>>>>>
>>>>> Regards,
>>>>> Chuck
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> [#INC-18232]:424188:fs
>>>>>
>>>>
>>>>
>>>> --
>>>> Chuck Terlesky B.A., CCPE
>>>> General Manager/Regional Caregiver Ambassador for Canada
>>>> Home Care Assistance Calgary
>>>> Home Care Assistance Winnipeg
>>>> Office Calgary: 403-301-3777
>>>> Office Winnipeg: 204-489-6000
>>>> 37 Richard Way SW, Unit 305
>>>> Calgary, AB. T3E 7M8
>>>>
>>>> HomeCareAssistanceCalgary.ca
>>>> HCAWinnipeg.ca
>>>> Click Here <https://linktr.ee/hcacalgary> For Information
>>>> ---
>>>> Read Our Testimonials
>>>> <http://HomeCareAssistanceCalgary.ca#testimonials>
>>>> Join Our Newsletter
>>>> <https://homecareassistance.com/healthy-longevity-newsletter>
>>>> We Are Hiring! <https://homecareassistance.com/careers>
>>>> <https://homecareassistance.com>
>>>> Champions of Longevity
>>>>
>>>>
>>>> [#INC-18232]:424188:fs
>>>>
>>>>
>>>> --
>>>> Tim Thomas
>>>> Head of Canada Division
>>>> *Please note my email has changed:*
>>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>>> (514) 591-9387
>>>> TheKey.com <https://www.thekey.com/>
>>>> [image: TheKey] <https://www.thekey.com/>
>>>>
>>>>
>>>
>>> --
>>> Tim Thomas
>>> Head of Canada Division
>>> *Please note my email has changed:*
>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>> (514) 591-9387
>>> TheKey.com <https://www.thekey.com/>
>>> [image: TheKey] <https://www.thekey.com/>
>>>
>>>
>>
>> --
>> Jennifer AllenSr. Director of Human Resources and Training
>> TheKey
>>
>
>
> --
> Tim Thomas
> Head of Canada Division
> *Please note my email has changed:*
> tt@TheKey.com <Tim.Thomas@TheKey.com>
> (514) 591-9387
> TheKey.com <https://www.thekey.com/>
> [image: TheKey] <https://www.thekey.com/>
>
--
Jennifer AllenSr. Director of Human Resources and Training
TheKey