Apologies for the second send.
Chuck, if system access needs to be granted/work laptop issued, CLICK HERE
<https://forms.gle/WRKbdPLrAEXBgxTRA> to submit the IT equipment form by
12pm Pacific Time tomorrow, 12/8/2022.
Thank you!
On Wed, Dec 7, 2022 at 2:28 PM Jennifer Allen <jallen@thekey.com> wrote:
> Thanks, Tim!
>
> Tim and Chuck,
>
> Toni was able to get Jessica active in Workday so that her email access
> can be granted for the start date of 12/12/2022. Jessica should receive a
> JumpCloud email to her personal email address the Friday before her start
> date. If Jessica does not see the email to activate her work address,
> please contact ITsupport@thekey.com.
>
> Shameema has a Canada version contractor agreement and will send it to
> Jessica for signature through DocuSign (and will copy Chuck and Tim). If
> you want to preview the document before it is sent to Jessica, please
> contact Shameema directly.
>
> After the document is signed, Shameema will provide the signed documents
> to the HRSC to upload a copy to Workday for record keeping purposes.
> Tim/Chuck, you will be on the docusign and will receive the signed copy for
> your payment needs. I would encourage you to stay in touch with Ethan and
> Seth on how to handle the invoice payments to Jessica directly.
>
> If HR can be of further support, please let us know!
>
>
> On Wed, Dec 7, 2022 at 9:37 AM Timothy Thomas <tt@thekey.com> wrote:
>
>> Hi Jennifer,
>>
>> Yes, my intention is to use Jessica Growen as an independent contractor,
>> working as a caregiver ambassador until Chandani's return or LOA is sorted
>> . My preference would be to have Jessica submit her invoices and be paid
>> directly out of the Calgary entity. We've had long delays with Finance AP
>> and issues with refused wire transfers to Canadian bank accounts for our
>> contractors and HCL's. I believe it makes more sense to use our Canadian
>> bank accounts for these payments. I believe this matter is under review
>> with Ethan and Seth at the moment.
>>
>> Please let me know your thoughts.
>> Thanks
>> Tim
>>
>> On Wed, Dec 7, 2022 at 11:48 AM Jennifer Allen <jallen@thekey.com> wrote:
>>
>>> Hi Tim,
>>>
>>> I read through the thread and have a few questions.
>>>
>>> You mentioned transferring a current employee or rehiring a previous
>>> employee as a contractor.
>>>
>>> Was the intention to pay the person via the Finance AP Invoice process,
>>> or, through an actual employee timesheet? The definition of a 1099
>>> contingent worker is someone who is not considered an employee, but rather
>>> an independent contractor and is not eligible for company benefits or paid
>>> time off.
>>>
>>> You mentioned an employee, Shyanne Hansen, or a former employee may come
>>> back, Jessica Growen may fill the role.
>>>
>>>
>>> - If Shyanne will be filling the role, it will be considered an
>>> "internal transfer" and you can change Shyanne's job title and compensation
>>> (if needed) so it reflects properly in Workday. When Shyanne transitions
>>> back to Staffing Manager, the same process would be followed to ensure we
>>> have the correct information reflected in Workday.
>>> - If Jessica Growen is selected, and is a 1099 contractor (paid by
>>> submitted invoices), we can provide the contractor documents to have
>>> Jessica complete. If Jessica is selected as a paid employee, she will need
>>> to go through the full background check process and agreement process
>>> (likely with some edits for the temporary period described in this thread.
>>>
>>> Based on your payment and work set-up intention, I've looped in Shameema
>>> to help ensure you get the correct documents required and then we can get
>>> the person selected in the process in Workday to ensure system access, etc.
>>>
>>> On Wed, Dec 7, 2022 at 8:23 AM Julie Fletcher <jfletcher@thekey.com>
>>> wrote:
>>>
>>>> I’ll have Tami or Jenn or Toni contact you to see how we can expedite
>>>> to get this contractor in? Please give us the name and we can see if the
>>>> background check is on file or if we need to start that asap. Toni, can you
>>>> see the open req?
>>>>
>>>> Sent from my iPhone
>>>>
>>>> On Dec 7, 2022, at 8:19 AM, Timothy Thomas <tt@thekey.com> wrote:
>>>>
>>>>
>>>> Yes we have an ex employee in mind who's already trained and ready to
>>>> support.
>>>>
>>>> I'm not convinced that the LOA will return on the 15th given the
>>>> severity of the situation.
>>>>
>>>>
>>>> On Wed, Dec 7, 2022 at 11:00 AM Julie Fletcher <jfletcher@thekey.com>
>>>> wrote:
>>>>
>>>>> The position came through yesterday. Looks like LOA person may return
>>>>> 1/15 if I understood that correctly? Do you have someone in mind or local
>>>>> temp agency if only needed for short period?
>>>>>
>>>>> Sent from my iPhone
>>>>>
>>>>> On Dec 7, 2022, at 7:50 AM, Timothy Thomas <tt@thekey.com> wrote:
>>>>>
>>>>>
>>>>> Hi Julie,
>>>>>
>>>>> We have submitted a request to open a position in our Calgary /
>>>>> Winnipeg office. Our current caregiver ambassador has left on an urgent
>>>>> medical leave and we're all set to hire a temporary contractor to fill-in
>>>>> in the interim until her return. If you could please expedite this request
>>>>> I would greatly appreciate it.
>>>>>
>>>>> Let me know if you have any questions
>>>>> Thanks
>>>>> Tim
>>>>>
>>>>> ---------- Forwarded message ---------
>>>>> From: Shameema Cadersaibe <shameema.cadersaibe@thekey.com>
>>>>> Date: Wed, Dec 7, 2022 at 10:03 AM
>>>>> Subject: Fwd: Contract Employee Needed in Calgary- Position to be
>>>>> opened
>>>>> To: Timothy Thomas <tt@thekey.com>
>>>>> Cc: Chuck Terlesky <cterlesky@thekey.com>
>>>>>
>>>>>
>>>>> Hi Tim,
>>>>>
>>>>> Could you please ensure approval so that we don't have any delay in
>>>>> moving forward with the temporary role.
>>>>>
>>>>> Kind regards,
>>>>> Shameema Cadersaibe
>>>>>
>>>>> ---------- Forwarded message ---------
>>>>> From: HR Service Center Support <HRServiceCenter@thekey.com>
>>>>> Date: Tue, Dec 6, 2022 at 12:14 PM
>>>>> Subject: Re: Contract Employee Needed in Calgary- Position to be opened
>>>>> To: <cterlesky@homecareassistance.com>
>>>>> Cc: <shameema.cadersaibe@thekey.com>, <toni.vivian@thekey.com>
>>>>>
>>>>>
>>>>> Hello Chuck Terlesky,
>>>>>
>>>>> It goes through approval via Workday. Julie Fletcher, VP of HR,
>>>>> approves all new positions for the company. We are pending her approval.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> You can follow the progress of your inquiry by clicking this link:
>>>>> https://thekey.freshservice.com/helpdesk/tickets/18232
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Tue, 6 Dec 2:59 PM , Chuck <cterlesky@homecareassistance.com>
>>>>> wrote:
>>>>> Would the leadership approval come from Dawn or Shameema?
>>>>>
>>>>>
>>>>> On Tue, Dec 6, 2022 at 12:02 PM HR Service Center Support <
>>>>> HRServiceCenter@thekey.com> wrote:
>>>>>
>>>>>> Hello Chuck Terlesky,
>>>>>>
>>>>>> The position has been created. It is pending HR Leadership Approval.
>>>>>>
>>>>>>
>>>>>> 1.888.874.8088
>>>>>>
>>>>>>
>>>>>> You can follow the progress of your inquiry by clicking this link:
>>>>>> https://thekey.freshservice.com/helpdesk/tickets/18232
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Tue, 6 Dec 1:59 PM , HR Service Center Support <
>>>>>> HRServiceCenter@thekey.com> wrote:
>>>>>> Hello Chuck Terlesky,
>>>>>>
>>>>>> We will get the position created so that it can go through the
>>>>>> Workday approval process. Once approved, Toni from TA can open a req and
>>>>>> recruit for it. We have cc'd Toni to this email.
>>>>>>
>>>>>>
>>>>>> 1.888.874.8088
>>>>>>
>>>>>>
>>>>>> You can follow the progress of your inquiry by clicking this link:
>>>>>> https://thekey.freshservice.com/helpdesk/tickets/18232
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Tue, 6 Dec 1:57 PM , Chuck <cterlesky@homecareassistance.com>
>>>>>> wrote:
>>>>>> 1)The supervisory Org - will be under me Charles Terlesky
>>>>>> 2)Caregiver Ambassador - Contract Position
>>>>>> 3)Dec 6 hire date to Jan 15th
>>>>>> 4)This will be a contract position (full-time)
>>>>>>
>>>>>> No TA to recruit - (Not sure with a 1099 is? ) Yes, we may have a
>>>>>> current employee Shyanne Hansen or a former employee come back, Jessica
>>>>>> Growen.
>>>>>>
>>>>>> Let me know if you need more information.
>>>>>>
>>>>>> Regards,
>>>>>> Chuck
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> [#INC-18232]:424188:fs
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Chuck Terlesky B.A., CCPE
>>>>> General Manager/Regional Caregiver Ambassador for Canada
>>>>> Home Care Assistance Calgary
>>>>> Home Care Assistance Winnipeg
>>>>> Office Calgary: 403-301-3777
>>>>> Office Winnipeg: 204-489-6000
>>>>> 37 Richard Way SW, Unit 305
>>>>> Calgary, AB. T3E 7M8
>>>>>
>>>>> HomeCareAssistanceCalgary.ca
>>>>> HCAWinnipeg.ca
>>>>> Click Here <https://linktr.ee/hcacalgary> For Information
>>>>> ---
>>>>> Read Our Testimonials
>>>>> <http://HomeCareAssistanceCalgary.ca#testimonials>
>>>>> Join Our Newsletter
>>>>> <https://homecareassistance.com/healthy-longevity-newsletter>
>>>>> We Are Hiring! <https://homecareassistance.com/careers>
>>>>> <https://homecareassistance.com>
>>>>> Champions of Longevity
>>>>>
>>>>>
>>>>> [#INC-18232]:424188:fs
>>>>>
>>>>>
>>>>> --
>>>>> Tim Thomas
>>>>> Head of Canada Division
>>>>> *Please note my email has changed:*
>>>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>>>> (514) 591-9387
>>>>> TheKey.com <https://www.thekey.com/>
>>>>> [image: TheKey] <https://www.thekey.com/>
>>>>>
>>>>>
>>>>
>>>> --
>>>> Tim Thomas
>>>> Head of Canada Division
>>>> *Please note my email has changed:*
>>>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>>>> (514) 591-9387
>>>> TheKey.com <https://www.thekey.com/>
>>>> [image: TheKey] <https://www.thekey.com/>
>>>>
>>>>
>>>
>>> --
>>> Jennifer AllenSr. Director of Human Resources and Training
>>> TheKey
>>>
>>
>>
>> --
>> Tim Thomas
>> Head of Canada Division
>> *Please note my email has changed:*
>> tt@TheKey.com <Tim.Thomas@TheKey.com>
>> (514) 591-9387
>> TheKey.com <https://www.thekey.com/>
>> [image: TheKey] <https://www.thekey.com/>
>>
>
>
> --
> Jennifer AllenSr. Director of Human Resources and Training
> TheKey
>
--
Jennifer AllenSr. Director of Human Resources and Training
TheKey