Expense report #28696 rejected

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TheKey, LLC

Expense report #28696 rejected

Hi Timothy,

Unfortunately, your expense report has been rejected by Natalie
Graham.

Rejection Reason:
Other
Hi Tim - There are several documentation items missing from your
report. Let's week early next week to discuss; I'm happy to help.
Will find a time that works for you and send a calendar invite.
Than you, Natalie

Click on "View Report" for review and resubmission, if
appropriate.

View Report ( https://thekey.coupahost.com/expense_reports/28696 )

More Detail

Expensed By
Timothy Thomas

Expense Report #
28696

Status
Draft

Report Score
4

Report Title
None

Subsidiary

HCA Home Care Assistance Canada Inc. (83)

Department

NA (8)

Location

Allocation - Regional Canada (322)

NS Vendor ID

101262

Comments

Natalie Graham 09:39 AM on 03/28/26:

Hi Tim - There are several documentation items missing from your
report. Let's week early next week to discuss; I'm happy to help.
Will find a time that works for you and send a calendar invite.
Than you, Natalie

Lines

Corporate credit card expense

Travel - Lodging
for
268.31
CAD
• Frugal

Expense Category Travel - Lodging • Expense Date 12/02/25 •
Reimburse to Employee No • Merchant RESIDENCE INN BY MARRI •
Business Reason Chicago Hotel • Reason for Not Attaching a
Receipt None • I/C Subsidiary TheKey of Illinois, LLC • I/C
Department NA • I/C Location Chicago • Accounting Coding TheKey,
LLC, TheKey of Illinois, LLC-701800 General and Admin Expenses :
Travel  Expenses : Travel Lodging-NA-Clearing - G&A,
80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

34.95 CAD

Corporate credit card expense

GCM Reimbursements - Bill to Client
for
538.00
CAD
• Seems High

Expense Category GCM Reimbursements - Bill to Client • Expense
Date 01/07/26 • Reimburse to Employee No • Merchant AIR CAN*
0142317264361 • Business Reason CSM Travel (Snowbird) • Reason
for Not Attaching a Receipt No receipt available • I/C Subsidiary
TheKey Care of Florida, LLC • I/C Department NA • I/C Location
Broward County • Accounting Coding TheKey, LLC, TheKey Care of
Florida, LLC-502457 Cost of Goods Sold : Other COGS : GCM
Reimbursements-NA-Clearing - G&A, 31-502457-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

70.07 CAD

Corporate credit card expense

Travel - Airfare
for
538.00
CAD

Expense Category Travel - Airfare • Expense Date 01/07/26 •
Reimburse to Employee No • Merchant AIR CAN* 0142317264360 •
Business Reason GM Travel Snow Bird Client • Reason for Not
Attaching a Receipt None • I/C Subsidiary TheKey Care of Florida,
LLC • I/C Department NA • I/C Location Broward County •
Accounting Coding TheKey, LLC, TheKey Care of Florida, LLC-502457
Cost of Goods Sold : Other COGS : GCM Reimbursements-NA-Clearing
- G&A, 31-502457-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

70.07 CAD

Corporate credit card expense

Travel - Lodging
for
114.45
CAD
• Frugal

Receipt Amount 80.04 USD • Expense Category Travel - Lodging •
Expense Date 01/13/26 • Reimburse to Employee No • Merchant
WESTIN DALLAS SOUTHLAK • Business Reason Business travel - Dallas
• Reason for Not Attaching a Receipt None • I/C Subsidiary TheKey
of Illinois, LLC • I/C Department NA • I/C Location Chicago •
Accounting Coding TheKey, LLC, TheKey of Illinois, LLC-701800
General and Admin Expenses : Travel  Expenses : Travel
Lodging-NA-Clearing - G&A, 80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

None

None

0.00 CAD

Corporate credit card expense

Other Vehicle Expenses
for
102.00
CAD
• Seems High

Expense Category Other Vehicle Expenses • Expense Date 01/15/26 •
Reimburse to Employee No • Merchant AEROPORTS DE MONTREAL •
Business Reason Airport parking • Reason for Not Attaching a
Receipt No receipt available • I/C Subsidiary TheKey of Illinois,
LLC • I/C Department NA • I/C Location Chicago • Accounting
Coding TheKey, LLC, TheKey of Illinois, LLC-701800 General and
Admin Expenses : Travel  Expenses : Travel Lodging-NA-Clearing -
G&A, 80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

13.29 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
38.64
CAD

Receipt Amount 26.96 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 01/15/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel • Reason
for Not Attaching a Receipt None • I/C Subsidiary TheKey of
Illinois, LLC • I/C Department NA • I/C Location Chicago •
Accounting Coding TheKey, LLC, TheKey of Illinois, LLC-701800
General and Admin Expenses : Travel  Expenses : Travel
Lodging-NA-Clearing - G&A, 80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

5.03 CAD

Corporate credit card expense

Travel - Meals & Entertainment
for
16.86
CAD

Receipt Amount 11.77 USD • Expense Category Travel - Meals &
Entertainment • Expense Date 01/15/26 • Reimburse to Employee No
• Merchant CHICK-FIL-A DFW TERMIN • Business Reason Airport meal
• Reason for Not Attaching a Receipt No receipt available • I/C
Subsidiary TheKey of Illinois, LLC • I/C Department NA • I/C
Location Chicago • Accounting Coding TheKey, LLC, TheKey of
Illinois, LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount
Edited Tax Amount

GST

0.0%

0.00 CAD

0.01 CAD

Attendees

Timothy Thomas, Employee, TheKey, LLC

Corporate credit card expense

Vehicle Expenses Ride Share
for
72.90
CAD

Expense Category Vehicle Expenses Ride Share • Expense Date
01/16/26 • Reimburse to Employee No • Merchant UBER
CANADA/UBERTRIP • Business Reason Business travel • Reason for
Not Attaching a Receipt None • I/C Subsidiary TheKey of Illinois,
LLC • I/C Department NA • I/C Location Chicago • Accounting
Coding TheKey, LLC, TheKey of Illinois, LLC-701800 General and
Admin Expenses : Travel  Expenses : Travel Lodging-NA-Clearing -
G&A, 80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

9.49 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
72.49
CAD

Expense Category Vehicle Expenses Ride Share • Expense Date
01/16/26 • Reimburse to Employee No • Merchant UBER
CANADA/UBERTRIP • Business Reason Business travel • Reason for
Not Attaching a Receipt None • I/C Subsidiary TheKey of Illinois,
LLC • I/C Department NA • I/C Location Chicago • Accounting
Coding TheKey, LLC, TheKey of Illinois, LLC-701800 General and
Admin Expenses : Travel  Expenses : Travel Lodging-NA-Clearing -
G&A, 80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

9.44 CAD

Corporate credit card expense

Travel - Airfare
for
29.40
CAD
• Frugal

Expense Category Travel - Airfare • Expense Date 02/16/26 •
Reimburse to Employee No • Merchant AIR CAN* 0144103218154 •
Business Reason Lunch on Airplane • Reason for Not Attaching a
Receipt Lost Receipt  • I/C Subsidiary TheKey of Illinois, LLC •
I/C Department NA • I/C Location Chicago • Accounting Coding
TheKey, LLC, TheKey of Illinois, LLC-701800 General and Admin
Expenses : Travel  Expenses : Travel Lodging-NA-Clearing - G&A,
80-701800-8-35

Missing

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

3.83 CAD

Corporate credit card expense

Travel - Airfare
for
865.17
CAD
• Seems High

Expense Category Travel - Airfare • Expense Date 02/16/26 •
Reimburse to Employee No • Merchant AIR CAN* 0142320736051 •
Business Reason Business travel - Offsite in Florida • Reason for
Not Attaching a Receipt None • I/C Subsidiary TheKey of Illinois,
LLC • I/C Department NA • I/C Location Chicago • Accounting
Coding TheKey, LLC, TheKey of Illinois, LLC-701800 General and
Admin Expenses : Travel  Expenses : Travel Lodging-NA-Clearing -
G&A, 80-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

112.68 CAD

Corporate credit card expense

Travel - Airfare
for
1,444.90
CAD
• Seems High

Expense Category Travel - Airfare • Expense Date 02/16/26 •
Reimburse to Employee No • Merchant AIR CAN* 0142320735899 •
Business Reason Business travel - Chicago office visit • Reason
for Not Attaching a Receipt None • I/C Subsidiary TheKey of
Wisconsin LLC • I/C Department NA • I/C Location Milwaukee •
Accounting Coding TheKey, LLC, TheKey of Wisconsin LLC-701800
General and Admin Expenses : Travel  Expenses : Travel
Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

188.19 CAD

Corporate credit card expense

Travel - Lodging
for
735.82
CAD

Receipt Amount 520.98 USD • Expense Category Travel - Lodging •
Expense Date 02/24/26 • Reimburse to Employee No • Merchant
SHERATON • Business Reason Business travel - Chicago office visit
• Reason for Not Attaching a Receipt None • I/C Subsidiary TheKey
of Wisconsin LLC • I/C Department NA • I/C Location Milwaukee •
Accounting Coding TheKey, LLC, TheKey of Wisconsin LLC-701800
General and Admin Expenses : Travel  Expenses : Travel
Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

35.04 CAD

Corporate credit card expense

Travel - Lodging
for
90.43
CAD
• Frugal

Receipt Amount 64.07 USD • Expense Category Travel - Lodging •
Expense Date 02/25/26 • Reimburse to Employee No • Merchant
SHERATON • Business Reason Business travel - Business travel -
Milwaukee office visit • Reason for Not Attaching a Receipt None
• I/C Subsidiary TheKey of Wisconsin LLC • I/C Department NA •
I/C Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

4.31 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
11.18
CAD
• Frugal

Receipt Amount 7.92 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 02/25/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel - Chicago
office visit • Reason for Not Attaching a Receipt None • I/C
Subsidiary TheKey of Wisconsin LLC • I/C Department NA • I/C
Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

0.53 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
16.82
CAD
• Frugal

Receipt Amount 11.94 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 02/25/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel - Chicago
office visit • Reason for Not Attaching a Receipt None • I/C
Subsidiary TheKey of Wisconsin LLC • I/C Department NA • I/C
Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

0.80 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
12.60
CAD
• Frugal

Receipt Amount 8.94 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 02/25/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel -
Business travel - Milwaukee office visit office visit • Reason
for Not Attaching a Receipt None • I/C Subsidiary TheKey of
Wisconsin LLC • I/C Department NA • I/C Location Milwaukee •
Accounting Coding TheKey, LLC, TheKey of Wisconsin LLC-701800
General and Admin Expenses : Travel  Expenses : Travel
Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

0.60 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
28.21
CAD

Receipt Amount 19.99 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 02/25/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel -
Milwaukee office visit • Reason for Not Attaching a Receipt None
• I/C Subsidiary TheKey of Wisconsin LLC • I/C Department NA •
I/C Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

1.34 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
15.41
CAD
• Frugal

Receipt Amount 10.94 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 02/26/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel - Chicago
office visit • Reason for Not Attaching a Receipt None • I/C
Subsidiary TheKey of Wisconsin LLC • I/C Department NA • I/C
Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

0.73 CAD

Corporate credit card expense

Subscriptions
for
11.75
CAD
• Frugal

Expense Category Subscriptions • Expense Date 02/26/26 •
Reimburse to Employee No • Merchant WIFIONBOARD AIR CANADA •
Business Reason In-flight WiFi for business use • Reason for Not
Attaching a Receipt None • I/C Subsidiary TheKey of Wisconsin LLC
• I/C Department NA • I/C Location Milwaukee • Accounting Coding
TheKey, LLC, TheKey of Wisconsin LLC-701800 General and Admin
Expenses : Travel  Expenses : Travel Lodging-NA-Clearing - G&A,
33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

GST

5.0%

0.56 CAD

Corporate credit card expense

Travel - Vehicle Expense
for
102.00
CAD

Expense Category Travel - Vehicle Expense • Expense Date 02/26/26
• Reimburse to Employee No • Merchant AEROPORTS DE MONTREAL •
Business Reason Airport parking - business travel • Reason for
Not Attaching a Receipt None • I/C Subsidiary TheKey of Wisconsin
LLC • I/C Department NA • I/C Location Milwaukee • Accounting
Coding TheKey, LLC, TheKey of Wisconsin LLC-701800 General and
Admin Expenses : Travel  Expenses : Travel Lodging-NA-Clearing -
G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

None

None

0.00 CAD

Corporate credit card expense

Travel - Meals & Entertainment
for
18.51
CAD

Receipt Amount 13.13 USD • Expense Category Travel - Meals &
Entertainment • Expense Date 02/26/26 • Reimburse to Employee No
• Merchant MCDONALD'S F22821 • Business Reason Business meal
during travel • Reason for Not Attaching a Receipt None • I/C
Subsidiary TheKey of Wisconsin LLC • I/C Department NA • I/C
Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount
Edited Tax Amount

GST

0.0%

0.00 CAD

0.01 CAD

Attendees

Timothy Thomas, Employee, TheKey, LLC

Corporate credit card expense

Vehicle Expenses Ride Share
for
11.18
CAD
• Frugal

Receipt Amount 7.93 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 02/26/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel - Chicago
office visit • Reason for Not Attaching a Receipt None • I/C
Subsidiary TheKey of Wisconsin LLC • I/C Department NA • I/C
Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

1.46 CAD

Corporate credit card expense

Vehicle Expenses Ride Share
for
28.24
CAD

Receipt Amount 20.05 USD • Expense Category Vehicle Expenses Ride
Share • Expense Date 02/27/26 • Reimburse to Employee No •
Merchant UBER   *TRIP • Business Reason Business travel - Chicago
office visit • Reason for Not Attaching a Receipt None • I/C
Subsidiary TheKey of Wisconsin LLC • I/C Department NA • I/C
Location Milwaukee • Accounting Coding TheKey, LLC, TheKey of
Wisconsin LLC-701800 General and Admin Expenses : Travel
Expenses : Travel Lodging-NA-Clearing - G&A, 33-701800-8-35

Posted

Tax Type
Tax Rate
Estimated Tax Amount

PST

14.975%

3.68 CAD

Total: 5,183.27 CAD

Reimburse to Employee: 0.00 CAD

Approvers

Submitted
Timothy Thomas
03/16/26

Pending Approval
Natalie Graham

Submitted

Accounting Review

Submitted

Payment

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