Re: Winston Park Billing Error for the week of Dec 20-26 at midnight

Hi Allison,
I have closed the month and prepared the reports so please reach out to the
facility and let them know that will add this amount to the next bill.
Please add shift on January 2nd for 48 hours at covid -19 rate for both
bill and payroll which will cover this variance. Please add a note to the
shift and you don't need to add it to billing or pay info. sheet .
Regards,
Sam Naffaa, CMA
905.337.1288
*Please note my email has changed:*
hcao.accounting@TheKey.com <Madhu.Vijayan@TheKey.com>

TheKey.com <https://www.thekey.com/>
[image: TheKey] <https://www.thekey.com/>







On Fri, Jan 6, 2023 at 11:34 AM Allison Brennan <
allison.brennan@homecareassistance.com> wrote:

> Hi Sam
>
> I'm not sure where you want me to put this in the 2022 or 2023 spreadsheet
> but I figured I would email you and inform you of what happened.
> *Khushi Patel *worked at Emma's on Dec 20-26 at midnight. Emma's was on
> outbreak at that time and the shifts were not put in with the covid rate or
> the Covid pay for the caregiver.
> I see that the invoice for that week has already been *Paid* and it has
> been Paid out to the caregiver.
>
> On that invoice, there were 2 stat Holidays that should have been charged
> at time and a half at the covid rate for the facility and paid time and a
> half at the covid rate for the caregiver.
> Below is the breakdown before taxes what the facility owes us and what we
> owe the Caregiver:
>
> Caregiver:
> Dec 20: 1030pm-630am-should have been paid* $22.00/hr = $176.00*-
> Caregiver was paid $17.00/ HR which is $136.00
> Dec: 22- 1030pm-630am- Should have been paid* $22.00/HR= $176.00*-
> Caregiver was paid $17.00/HR which is $136.00
> Dec 24:- 1030pm-11:59pm- was paid at 17/hr should have been 22/hr and
> gotten paid- *$33.00*
> Dec25: 1200am-630am: was paid 25.50/hr should have been paid 33/hr for 6.5
> hours at time and a half- should have gotten paid $214.50
> Dec 25: 1030pm-630am (On Dec 26) was paid at 25.50/Hr should have been
> paid at 33/hr at time and a half- for the whole day should have been paid
> *$313.50*
> Dec26: 1030pm-11:59pm- was paid 25.50/hr should have been paid 33/hr for
> the 1.5 hours remaining on the time and a half schedule- should have been
> paid is* $49.50*
> Dec 27: 1200-630 should be just the standard covid rate as the emmas
> outbreak was over on Dec 26th- should have been paid *$143.00*
>
> *The Caregivers Pay should have been $1065.50- before taxes*
>
>
> *Facility: Time and a half at the covid rate is $73.42*
>
> Dec 20: Should have been charged:* 48.95/hr* for 8 hour shift = *$391.60*
> Dec 22: Should have been charged : *$48.95/hr* for 8 hour shift= *$391.60*
> Dec24: From 1030pm-11:59pm- should be charged *48.95/hr for 1.5 hours*
> then at midnight ( Dec 25) *1200am-630am- should have been charged $73.42
> at time and a half for 6.5 hours=  $477.26*
> Dec 25: 10*30pm-630am(On dec 26) at time and a half covid rate is=
> $587.40 *
> Dec 26: *1030pm-11:59pm covid rate at time and a half = $ 110.13* then
> should be charged *$48.95/hr for the remaining 6.5 hours= $318.17*
>
> Emma's outbreak ended on Dec 26th.
>
> *The Facilities bill before taxes for this caregiver alone should have
> been- $ 2349.58*
>
> I have done this math over and over- Please let me know if you want me to
> add this to last year's Dec spreadsheet or this year's Jan spreadsheet for
> correction.
>
> The invoice to Winston Park will have to be fixed and the caregiver wants
> the outstanding amounts put on her next paycheck.
>
> Please advise how you want me to document this.
>
> Thanks,
>
>
>
> *Allison Brennan*
> *Care Manager*
> *Home Care Assistance - **Serving Oakville, Mississauga, Burlington,
> Waterloo & Wellington region*
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