Re: Canadian Contracts - Confirmation Required 3/21

Hi Alyson,

Winnipeg is updated.

Sincerely,

Dennis Fancy, BSP
General Manager
(204) 489-6000

TheKey.ca <https://thekey.ca/>

[image: TheKey]


On Fri, Mar 21, 2025 at 10:52 AM Alyson Rohane <alyson.rohane@thekey.com>
wrote:

> Good morning, GMs - Just shared access with each of you. If you run into
> any issues, please let me know.
>
> On Fri, Mar 21, 2025 at 8:42 AM Joey Taylor <joey.taylor@thekey.com>
> wrote:
>
>> Good Morning,
>>
>> We do not have access to the spreadsheet. I just requested.
>>
>> Thank you,
>>
>> On Fri, Mar 21, 2025 at 11:40 AM Tammi Franzese <
>> tammi.franzese@thekey.com> wrote:
>>
>>> Good Morning Tim,
>>>
>>> Legal is happy to help draft a termination letter template that the GMs
>>> can complete and mail/email. The letter will meet legal requirements but I
>>> imagine you and or the GMs may want to add a personal touch. It'll be fine
>>> for you/GMs to add language to the letter as long as the verbiage Legal
>>> provides remains. We'll get a draft to Sharon per your instructions,
>>> hopefully by the end of day Monday.
>>>
>>> Does Canada have something equivalent to U.S. certified mail, where
>>> there is proof that the recipient received the mail? Legal sends
>>> important communications via certified mail and has used the receipt as
>>> evidence in litigation. If you have that ability, I strongly suggest the
>>> term notices are sent via that method and the receipts are saved in your
>>> records, along with a copy to Legal.
>>>
>>> Feel free to contact me if you have any questions, glad to discuss.
>>>
>>> Thank you,
>>>
>>> Tammi Franzese
>>>
>>> Senior Corporate Paralegal | TheKey
>>>
>>> Mobile: 123.456.7890
>>>
>>> <http://www.thekey.com>
>>>
>>>
>>>
>>> On Fri, Mar 21, 2025 at 10:43 AM Timothy Thomas <tt@thekey.com> wrote:
>>>
>>>> Hi Alyson,
>>>>
>>>> I'm including my GM's to review the list of contracts and ensure we've
>>>> accurately identified the notice period. I won't have time to review all of
>>>> those today before I head out today.
>>>>
>>>> GM's please review Alyson's email below and ensure the spreadsheet is
>>>> accurate. Please complete by March 26th EOD at the latest. This is for the
>>>> amalgamation of our individual Canadian entities into one federal company.
>>>>
>>>>
>>>>    1. Do we have all contracts for each providence location
>>>>    documented? - GMs to confirm
>>>>    2. Are the government contracts with their notice timelines
>>>>    included accurately? GMs to confirm
>>>>    3. Who would you like to draft the notice communication (legal,
>>>>    GMs)? Legal please.
>>>>    4. Who would you like to send the notices? I'll leave this decision
>>>>    to the GMs. Perhaps there are certain accounts that they would prefer to
>>>>    send the notice (ex: VCH).
>>>>    5. Are the notices being sent via mail and email? I think both
>>>>    would be ideal.
>>>>    6. If yes, does it make sense to have someone from the team to mail
>>>>    out in Canada. Yes we can do this locally.
>>>>
>>>> Thanks!
>>>> Tim
>>>>
>>>> On Thu, Mar 20, 2025 at 5:42 PM Alyson Rohane <alyson.rohane@thekey.com>
>>>> wrote:
>>>>
>>>>> Hi, @Timothy Thomas <tt@thekey.com> -
>>>>>
>>>>> As discussed earlier in our chat, we are looking for you and your team
>>>>> to confirm that the contracts listed in the workbook for each Canadian
>>>>> location accurately represent all outstanding contracts, with particular
>>>>> attention to government contracts and their notice timelines. To stay on
>>>>> track with the go-live date of July 1st, our deadline to provide a 90-day
>>>>> notice to government contracts is on April 2nd. We are looking to have all
>>>>> communication sent out by Friday, March 28th. Can you please address the
>>>>> questions outlined below by *EOB tomorrow*? (due to your PTO starting
>>>>> Saturday)
>>>>>
>>>>> Please feel free to reach out with any questions! Happy to set some
>>>>> time to talk through anything needed.
>>>>>
>>>>>
>>>>> https://docs.google.com/spreadsheets/d/14lYfz9n_YdWyE_m8CJvLk0dYOEcobhdX/edit?gid=1960527854#gid=1960527854
>>>>>
>>>>>    1. Do we have all contracts for each providence location
>>>>>    documented?
>>>>>    2. Are the government contracts with their notice timelines
>>>>>    included accurately?
>>>>>    3. Who would you like to draft the notice communication (legal,
>>>>>    GMs)?
>>>>>    4. Who would you like to send the notices?
>>>>>    5. Are the notices being sent via mail and email?
>>>>>    6. If yes, does it make sense to have someone from the team to
>>>>>    mail out in Canada
>>>>>
>>>>> Kindly --
>>>>>
>>>>> *Alyson Rohane*
>>>>>
>>>>> Continuous Improvement Analyst 3 | TheKey
>>>>>
>>>>> <http://www.thekey.com>
>>>>>
>>>>>
>>
>> --
>>
>> Joey Taylor
>>
>> *Directeur Général/**General Manager*
>>
>> 514-907-5065
>>
>> TheKey.ca   <https://thekey.ca/>
>>
>> [image: TheKey]
>>
>
>
> --
>
> *Alyson Rohane*
>
> Continuous Improvement Analyst 3 | TheKey
>
> <http://www.thekey.com>
>
>